Operations Coordinator

HES; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Optional daily pay

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Sick Days

Paid Holidays

401K/403b Plan

Educational Assistance

Job summary

HES seeks an Operational Coordinator in the Saint Louis, MO area to support facilities management services for educational institutions. You will greet clients, manage calendars, coordinate trainings, and assist with HR and payroll tasks as part of a busy office team.

The role requires 3+ years in general office duties, strong Microsoft Office skills, and excellent written and verbal communication. Optional daily pay and a robust benefits package are offered.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• At least three (3) years’ experience in general office responsibilities.
• Proficient with Microsoft Office and basic email.
• Strong writing, analytical and problem-solving skills.
• Ability to follow oral and written instructions and work well in a team.

Responsibilities

• Oversee all aspects of general office coordination.
• Maintain office calendar to coordinate workflow and meetings.
• Schedule and coordinate all training sessions.
• Interact with clients, vendors and visitors.
• Answer telephones and transfer to appropriate staff member.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Sign for and distribute packages.
• Prepare responses to routine inquiries.
• Perform general clerical duties including payroll, HR support, copying, mailing and filing.
• Coordinate and direct office services such as records, budget preparation, personnel and housekeeping.
• Assist with interviews and new hire paperwork.

Skills

Microsoft Office

Email

Writing

Analytical skills

Problem solving

Organization

Planning

Records management

General administration

Teamwork

Education

High School Diploma

Bachelor's degree

Job description

Saint Louis, MO, United States of America

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.

Job Skills / Requirements

Operational Coordinator is responsible for building programs designed to bring customer driven initiatives, that extend beyond custodial contract obligations,

Supports Services by greeting clients/visitors, answering phones, supporting the Director of facilities which can include sorting and distributing mail, managing calendars, assisting with new employees’ training and assisting with any special projects as needed.Essential FunctionsThis job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.Oversee all aspects of general office coordination.Maintain office calendar to coordinate workflow and meetings.Maintain confidentiality in all aspects of client, staff and corporate information.Schedule and coordinate all training sessions.Interact with clients, vendors and visitors.Answer telephones and transfer to appropriate staff member.Open, sort and distribute incoming correspondence, including faxes and email.Sign for and distribute UPS/FedEx or similarly delivered packages.Prepare responses to correspondence containing routine inquiries.Perform general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing and filing.File and retrieve organizational documents, records and reports.Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.May conduct research, compile data and prepare papers for consideration and presentation to the Director.Set up and coordinate meetings and conferences.Assists in special events within the Custodial Services Department.Other duties as assigned by Director.Set up interviews for the directorsCompletes new hire paperworkMinimum QualificationsThe requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position.Education: High school diploma required, Bachelor’s degree preferred. Certifications: N/AExperience: At least three (3) years’ experience in general office responsibilities and procedures. Skills: Computer knowledgeable of Microsoft Office Product and basic email functions. Good writing, analytical and problem-solving skills. Knowledge of principles and practices of organization, planning, records management and general administration. Ability to follow oral and written instructions At least three (3) years’ experience in general office responsibilities and procedures. Ability to work well either alone or as part of a team. Must be able to pass comprehensive background check and drug screen.

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Education Requirements (All)

High School Diploma or Equivalent
Bachelor's Degree Preferred

Additional Information / Benefits

Optional daily pay

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan, Educational Assistance

This job reports to the Interviewing Manager