People Operations & Office Experience Coordinator

Civil-Design-Inc.; St. Louis (MO); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401(k) match

ESOP Eligibility

100% coverage on HSA and PPO

Annual HSA contributions

Competitive PTO

Volunteer time off

Job summary

Civil Design, Inc. (CDI) is hiring a People Operations Coordinator in St. Louis.

The role combines front desk hospitality with HR support, onboarding, recruiting coordination, and office operations. You will work closely with the People Success team and leadership, gaining exposure to HR administration, events, and facilities. This is an entry-level opportunity designed to build a career in Human Resources, with mentorship, cross-functional projects, and opportunities for growth within People

Qualifications

• Bachelor's degree preferred in HR, business administration, management, communications, or related field
• Genuine interest in Human Resources and supporting the employee experience
• Friendly, professional, customer-service oriented attitude
• Strong organizational, time-management, and prioritization skills
• Detail-oriented with ability to manage multiple responsibilities
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Comfortable working in a collaborative, people-focused environment
• Ability to work core office hours while providing excellent service to clients and team members
• Proficient in Microsoft Word, Excel, Outlook, and Teams
• Physical ability to sit/stand for prolonged periods and lift up to 30 pounds

Responsibilities

• Welcome visitors and create a professional, friendly first impression
• Answer phones, monitor inquiries, and respond professionally
• Provide excellent customer service and direct requests appropriately
• Distribute communications and prep materials for new team members
• Maintain a welcoming, organized front office environment
• Prioritize safety, security, and confidentiality in front desk operations
• Handle sensitive information with discretion and integrity
• Assist with onboarding and recruitment coordination
• Support HR communications and projects
• Maintain organized employee records and HR materials
• Assist with benefits and other HR administrative activities
• Take on additional People Success responsibilities over time
• Support daily business operations across multiple departments
• Coordinate workstation setup and onboarding logistics
• Organize travel, calendars, leadership scheduling
• Assist with executive support and special projects
• Coordinate company communications and operational initiatives
• Support process improvements and other projects
• Collaborate with vendors for office equipment and services
• Manage mail, shipping, and package distribution
• Maintain clean, organized office spaces
• Assist with office furniture tracking and workspace planning
• Manage seating charts and workspace availability
• Order and stock supplies; prepare conference rooms
• Create a welcoming workplace environment
• Plan and coordinate meetings, trainings, and team events
• Support recruiting events and intern programs
• Assist with events and projects; hours may flex

Skills

Customer service

Communication

Organizational skills

Discretion / confidentiality

MS Office proficiency

Education

Bachelor's degree in HR/Business/Management

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Civil Design, Inc. (CDI) is hiring a People Operations Coordinator in St. Louis.

The role combines front desk hospitality with HR support, onboarding, recruiting coordination, and office operations. You will work closely with the People Success team and leadership, gaining exposure to HR administration, events, and facilities. This is an entry-level opportunity designed to build a career in Human Resources, with mentorship, cross-functional projects, and opportunities for growth within People