Office Operations Coordinator

GrowthWise Search Partners; Sunnyvale (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Comprehensive health benefits

Retirement plan options

Paid time off

Job summary

GrowthWise Search Partners is seeking an Office Operations Coordinator to own daily office functions across Sunnyvale and Sacramento. You will manage supplies, facilities, events, and fleet activities while supporting leadership and ensuring smooth operations.

The role emphasizes proactive problem-solving, strong communication, and tech-savviness with Microsoft Office. This is an in-office, full-time position offering health benefits and retirement plans in Sunnyvale, CA.

Qualifications

• Experience in office administration/operations or facilities coordination.
• Strong tech skills with Microsoft Office and ability to troubleshoot basic software.
• Experience coordinating company events, vendors, facilities, and office operations.
• Proactive, independent problem-solver who takes initiative.
• Outgoing, friendly with strong communication and teamwork skills.

Responsibilities

• Coordinate office operations and employee activities across two California offices in Sunnyvale and Sacramento.
• Manage office supplies, equipment, inventory, purchasing, and general office needs.
• Coordinate maintenance, repairs, cleaning, and vendor services; ensure issues are resolved.
• Plan employee events, meetings, lunches, and activities; coordinate vendors and logistics.
• Monitor company vehicles, fleet maintenance, registrations, and safety tracking.
• Set up employee phones, apps, and basic office tech; coordinate with IT support as needed.
• Coordinate onboarding equipment, workspaces, access badges, meetings, and purchasing.
• Track safety documentation, vehicle reports, and equipment needs.

Skills

Microsoft Office

Communication skills

Problem solving

Fleet management

Notary Public

Tools

Fleet management software

Job description

Are you the person who keeps everything organized, solves problems, and makes sure nothing falls through the cracks?

As the Office Operations Coordinator, you will take ownership of daily office operations, company events, facilities, vendors, and fleet administration for a growing organization. Enjoy variety in your work, independence to make things happen, and the opportunity to work closely with company leadership.

If you are proactive, tech savvy, outgoing, and love keeping things running smoothly, this could be your perfect fit.

Office Operations Coordinator – Your Job Duties

You will coordinate office operations and employee activities across two California offices in Sunnyvale and Sacramento.

• Office Operations: Manage office supplies, equipment, inventory, purchasing, and general office needs, keeping the workplace organized and running efficiently.
• Facilities & Vendors: Coordinate maintenance, repairs, cleaning, and vendor services, following through until issues are resolved.
• Company Events: Plan employee celebrations, company meetings, lunches, and team activities, coordinating vendors, catering, invitations, supplies, and logistics for both office locations.
• Fleet Administration: Monitor company vehicles, coordinating maintenance, inspections, registrations, and driver safety tracking through fleet management software.
• Technology Support: Set up employee phones, iPads, applications, and basic office technology, troubleshooting issues and coordinating with outside IT support when needed.
• Employee & Leadership Support: Coordinate onboarding equipment, workspaces, access badges, meetings, reports, purchasing, and general administrative requests.
• Safety & Field Support: Track safety documentation, vehicle reports, and equipment needs, providing updates.

Office Operations Coordinator – You Have (Required Skills, Experience & Team Fit)

• Prior experience in office administration, office operations, office management, or facilities coordination.
• Strong technology skills, including Microsoft Office, and the ability to troubleshoot basic technology and learn new software.
• Prior experience coordinating company events, vendors, facilities, and office operations.
• A proactive, independent problem-solving approach. You take initiative to figure things out rather than waiting for directions.
• An outgoing, friendly personality with strong communication skills and a genuine enjoyment of helping others.

You might have (desired, not required):

• Prior experience with fleet management, vehicle tracking, or safety administration.
• An active Notary Public commission or willingness to obtain one.
  

Office Operations Coordinator – Benefits for You

Your compensation will be $70,000 to $80,000 annual salary, depending on your experience.

You will work in the Sunnyvale office, Monday through Friday, 7:30 AM to 4:30 PM. You will be provided with comprehensive health benefits, retirement plan options, paid time off, this is a full-time, in-office opportunity based in Sunnyvale, California