Operations & Logistics Administrative Specialist

Carver Companies; City of Albany (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Carver Companies is seeking an Administrative Assistant to provide essential administrative and operational support across multiple operations, ensuring efficient day-to-day functioning. The role focuses on record-keeping, production, inventory, and logistics, with strong communication across internal teams and external partners.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accuracy and timely responses in a fast-paced

Qualifications

• Must have strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Responsibilities

• Monitor and manage incoming correspondence (emails and calls) and facilitate timely responses.
• Track and order office and operational supplies to maintain inventory levels.
• Monitor and maintain inventory records and address reporting discrepancies.
• Track production schedules and billable items.
• Coordinate carrier check-ins and check-outs with accurate documentation and communication.
• Perform payroll entries daily for management review.
• Perform additional duties as needed to support project completion.

Skills

Organizational skills

Communication skills

Multitasking

Time management

Proficiency in MS Office

Education

High school diploma or GED

Associate degree in business administration

Tools

Microsoft Office Suite

Document management systems

Job description

Carver Companies is seeking an Administrative Assistant to provide essential administrative and operational support across multiple operations, ensuring efficient day-to-day functioning. The role focuses on record-keeping, production, inventory, and logistics, with strong communication across internal teams and external partners.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accuracy and timely responses in a fast-paced