Office Operations & Administrative Specialist

USNR; Newberry (SC); On-site; USD 23,419 - 24,796; Full time

Job summary

Burton Mill Solutions is seeking an Administrative Assistant to support day-to-day office operations in a production environment. The role acts as a primary contact for inquiries, helps maintain organized records, and assists with logistics, purchasing, invoicing, and shipping.

The ideal candidate is highly organized, service-oriented, and able to manage multiple tasks with discretion. Proficiency in Microsoft Office and experience with inventory and vendor coordination are preferred.

Qualifications

• 2–5 years of experience in office administration or a related role.
• Proficiency with Microsoft Office and experience supporting purchasing/invoices.
• Strong organizational, prioritization and time-management skills.

Responsibilities

• Serve as a point of contact for office-related questions, visitors, and inquiries.
• Provide coverage for others on vacation.
• Support daily office operations and help ensure an efficient workflow.
• Assist with ordering, stocking, and tracking office supplies; maintain inventory and coordinate distribution of materials as needed.
• Coordinate routine facilities support and communicate with building management and vendors.
• May support purchasing and basic expense tracking, including purchase requests and invoice processing.
• Process Work Orders and invoicing for all orders shipping; create shipping labels.
• Receive inventory into D365 and process invoices for payment.
• Perform inventory cycle counts and adjust counts as needed.
• Coordinate meeting logistics and basic conferencing setup.
• Maintain confidential records and professional communications.
• Promote office health and safety practices and postings.

Skills

Organizational skills

Time management

Communication skills

Customer service

Attention to detail

Discretion

Problem solving

Multitasking

Cross-team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

D365

Job description

Burton Mill Solutions is seeking an Administrative Assistant to support day-to-day office operations in a production environment. The role acts as a primary contact for inquiries, helps maintain organized records, and assists with logistics, purchasing, invoicing, and shipping.

The ideal candidate is highly organized, service-oriented, and able to manage multiple tasks with discretion. Proficiency in Microsoft Office and experience with inventory and vendor coordination are preferred.