Construction Coordinator

Irvine Company; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Irvine Company Office Properties, a division of Irvine Company, is seeking a Construction Coordinator to support the construction management team in Los Angeles. You will coordinate scheduling, document routing, and reporting for multiple managers, while maintaining project status, costs, and close-out activities.

The role requires a Bachelor’s degree with up to 3 years of related experience, strong communications, and proficiency in MS Office and scheduling tools.

Qualifications

• Bachelor’s degree preferred with up to 3 years of applicable experience.
• Ability to multi-task in a fast-paced environment.
• Professional and friendly verbal and written communication aptitude with internal and external customers.
• Strong proficiency with Word, Project, Excel, Outlook, and PowerPoint; Google Suite experience preferred.

Responsibilities

• Coordinate and inspect construction projects in support of the construction management team.
• Route documents for approval and execution, including backup paperwork, approvals, filing and scanning.
• Attend project meetings and take notes when necessary.
• Maintain all dates, project costs, square footage and status information on the Project Status Report.
• Manage schedules of two or three construction managers and the close-out process.
• Follow through on invoices and review pricing and change orders under supervision.

Skills

Multi-tasking

Communication skills

Verbal & written communication

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Project

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Google Suite

Scheduling software

Job description

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Performs work associated with the coordination and inspection of construction projects in support of the construction management team.Coordinates construction scheduling and communication and acts as a liaison to a group of project management concerning bids, subcontracting, progress, and delays. May be responsible for estimates, schedules, materials, and purchase orders as needed.

• Route documents for approval and execution, including; compiling the proper backup paperwork, identifying appropriate approvals required, final distribution, filing and scanning
• Attend project meetings and take notes when necessary
• Maintain all dates, project costs, square footages and status information on the Project Status Report
• Manage the schedules of two or three construction managers
• Manage the close out process
• Follow through on invoices when necessary
• Sort and file paperwork into project folders, both electronic and paper
• Review and highlight construction related items in the lease.
• Attends training sessions as directed
• Take the success of every construction project in the department personally.
• Thorough understanding of the standard operating procedures
• Good understanding of all contract documents including; leases, master contracts, short and long form contracts, SPAs permits and notices.
• Act as a liaison between the construction manager, the customer, the leasing department, property management, the architect, and the general contractor as required
• Review and analyze pricing and change orders under the supervision of the construction manager
• Fill in for the construction manager at meetings as required. Be able to run a kick off meeting or punch walk unsupervised.
• Able to train a new coordinator and act as a reference for new coordinators
• Able to run a spec suite project under the supervision of a construction manager
• Organize and manage tenant’s Consent to Alter requests
• Perform other duties or projects as requested.

Minimum Qualifications / Other Expectations:

• Bachelor’s Degree is preferred with up to 3 years of applicable experience.
• Ability to multi-task in a fast-paced environment with shifting priorities and deadlines.
• Professional and friendly verbal and written communication aptitude with internal and external customers.
• Strong proficiency with Microsoft Word, Project, Excel, Outlook, PowerPoint; knowledge of scheduling software. Google Suite experience preferred.

About Us:

Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.