Operations & Invoicing Administrator

Industrial Wireless Solutions; Sebring (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Industrial Wireless Solutions is seeking an organized and dependable Office Administrator to support daily accounting, sales, repair, order-processing, and general office activities. This position will help maintain accurate records, coordinate routine business processes, and provide professional support to customers, vendors, sales representatives, and coworkers.

This role will help maintain accurate records, coordinate routine business processes, and provide professional support to customers,

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative, office, accounting support, customer service, or order-processing experience preferred.
• QuickBooks experience preferred.
• Proficiency with Microsoft Excel, Word, Outlook, and general computer systems.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities and maintain accurate, confidential records.
• Dependable, professional, and able to follow assigned tasks through completion.

Responsibilities

• Use QuickBooks to assist with invoicing and maintain accurate transaction records.
• Track customer purchase orders and documentation for repairs and RMAs.
• Prepare sales and operational reports for management.
• Assist with preparing quotations, entering orders, and maintaining related records.
• Create shipping memos and help ensure orders and repairs have the required documentation before shipment.
• Complete daily shipping and receiving duties.
• Order office, production, shipping, and facility supplies.
• Answer incoming telephone calls and receive visitors and deliveries.
• Maintain organized electronic and paper files.
• Provide general administrative support to management and other departments as needed.

Skills

Organizational skills

Communication

Time management

Multitasking

Problem-solving

Education

High school diploma

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Industrial Wireless Solutions is seeking an organized and dependable Office Administrator to support daily accounting, sales, repair, order-processing, and general office activities. This position will help maintain accurate records, coordinate routine business processes, and provide professional support to customers, vendors, sales representatives, and coworkers.

This role will help maintain accurate records, coordinate routine business processes, and provide professional support to customers,