Office Assistant

Confidential; New Galilee (Beaver County); On-site; USD 20,664 - 30,307; Full time

Job summary

Confidential, a busy regional industrial facility, seeks an Office Assistant to provide essential administrative and operational support on a day-to-day basis. You will help maintain records, coordinate communications, assist with logistics, and support production activities in a fast-paced environment.

The role requires strong MS Office skills, attention to detail, and the ability to manage multiple tasks while collaborating with colleagues across departments.

Qualifications

• At least two years in administrative, office support, logistics, or operations.
• Proficient with MS Word, Excel, and Outlook.
• Excellent organizational, communication, and time-management abilities.

Responsibilities

• Provide administrative support for daily office operations.
• Maintain and organize business records, files, and operational documentation.
• Coordinate communication with employees, customers, vendors, and transportation partners.
• Prepare, review, and process operational paperwork and reports.
• Assist with inventory tracking, production reporting, and data entry.
• Support scheduling and coordination of shipments, deliveries, and other operational activities.
• Answer incoming telephone calls, respond to inquiries, and direct requests appropriately.
• Maintain office supplies and assist with general office organization.
• Support management with special projects and other administrative tasks as assigned.

Skills

Organizational skills

Communication

Time management

Tools

Microsoft Office

Excel

Job description

The Office Assistant provides administrative and operational support to ensure the efficient day-to-day functioning of a busy industrial business. This position is responsible for maintaining records, coordinating communication, supporting logistics and production activities, and assisting with general office operations. The ideal candidate is organized, detail-oriented, and enjoys working in a fast-paced environment where accuracy and teamwork are essential.

Key Responsibilities

• Provide administrative support for daily office operations.
• Maintain and organize business records, files, and operational documentation.
• Coordinate communication with employees, customers, vendors, and transportation partners.
• Prepare, review, and process operational paperwork and reports.
• Assist with inventory tracking, production reporting, and data entry.
• Support scheduling and coordination of shipments, deliveries, and other operational activities.
• Answer incoming telephone calls, respond to inquiries, and direct requests appropriately.
• Maintain office supplies and assist with general office organization.
• Support management with special projects and other administrative tasks as assigned.

Qualifications

• Two or more years of administrative, office support, customer service, logistics, or operations experience preferred.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Professional interpersonal skills with the ability to work effectively with individuals at all levels of the organization.
• Manufacturing, warehouse, transportation, or industrial experience is beneficial but not required.
• This position is based in a regional industrial facility and primarily works from an office environment with occasional interaction in operational areas. The role requires prolonged periods of sitting, standing, walking, and computer use, with occasional lifting of up to 30 pounds. Candidates should be comfortable working in an environment where exposure to varying temperatures, noise, and dust may occur.