Operations & Billing Coordinator

interstate; Amarillo (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Interstate Batteries is seeking an Office Associate to manage front desk, phones, paperwork and general accounting support for our distributor operations. You will handle AP/AR tasks, invoicing, and data entry while delivering excellent customer service.

This role requires at least one year of administrative or bookkeeping experience in warehouse or retail settings, strong Excel/Outlook skills, and the ability to multi-task in a fast-paced environment while maintaining accuracy and

Qualifications

• High school graduate (or equivalent); some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR and Collections.
• Proficient in Microsoft Office (Outlook, Excel).
• Multi-line phone experience required.
• Excellent verbal communication and customer-facing experience.

Responsibilities

• Maintain accounts payable and accounts receivable, including auditing, paying and filing vendor invoices per policy.
• Process vendor invoices, purchase orders, and delivery tickets accurately and timely.
• Perform monthly, quarterly and year-end close efficiently.
• Verify deposits are accurate and timely.
• Upload and download handheld devices and process data per schedule.
• Provide exceptional customer service in person and over the phone.
• Support front counter retail as needed.
• Maintain dealer database.
• Assist with inventory counts and research variances.
• All other duties as assigned.

Skills

Admin support

Bookkeeping

Microsoft Office

Multi-line phone

Customer service

Organizational skills

Attention to detail

Data entry

Teamwork

Communication

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Excel

Outlook

Job description

Interstate Batteries is seeking an Office Associate to manage front desk, phones, paperwork and general accounting support for our distributor operations. You will handle AP/AR tasks, invoicing, and data entry while delivering excellent customer service.

This role requires at least one year of administrative or bookkeeping experience in warehouse or retail settings, strong Excel/Outlook skills, and the ability to multi-task in a fast-paced environment while maintaining accuracy and