Operations & Inventory Admin Specialist

ADP, Inc.; City of Albany (NY); On-site; USD 29,000 - 37,000; Full time

Job summary

ADP, Inc. is seeking an Administrative Assistant to provide essential administrative and operational support across multiple operations in Albany, NY.

This role emphasizes organized record-keeping, payroll entries, and coordination with internal teams and external partners. The ideal candidate will have a high school diploma or GED, 2+ years of administrative experience, strong MS Office skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Responsibilities

• Consistently monitor and manage incoming correspondence, including emails and calls, and facilitate timely responses.
• Track and order office and operational supplies to ensure adequate inventory levels.
• Monitor and maintain inventory records and address reporting discrepancies as needed.
• Track production schedules and billable items.
• Coordinate carrier check-ins and check-outs, ensuring accurate documentation and communication.
• Perform payroll entries daily for management review.

Skills

Microsoft Office Suite

Organizational skills

Written and verbal communication

Time management

Education

High school diploma or GED

Associate degree in business administration

Tools

Document management systems

Job description

ADP, Inc. is seeking an Administrative Assistant to provide essential administrative and operational support across multiple operations in Albany, NY.

This role emphasizes organized record-keeping, payroll entries, and coordination with internal teams and external partners. The ideal candidate will have a high school diploma or GED, 2+ years of administrative experience, strong MS Office skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.