Operations & HR Administrative Assistant

PrimeFlight Aviation Services; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

PrimeFlight Aviation Services in Tampa, FL is seeking an Administrative Assistant to support daily office operations, manage appointments, handle correspondence, prepare reports, and maintain filing systems. The role emphasizes strong organization, proactive problem-solving, and effective communication across management and staff.

You will coordinate meetings, manage databases, assist with project work, support HR tasks such as recruiting and onboarding, and ensure accurate timekeeping and

Qualifications

• 18 years of age or older.
• Eligible to work in the United States.
• 2 years experience as an Admin or Administrative Assistant.
• Experience in customer service required.
• Intermediate/Highly proficient Word, Excel, PowerPoint, Outlook.
• Pass a background check and drug screen.
• Eligibility to acquire needed credentials (FAA, TSA, Port Authority, U.S. Customs).
• Airlines are 24/7; able to work nights, weekends and holidays.

Responsibilities

• Administering all testing for local applicants and coordinating badging and vetting
• Assist with Recruiting, Hiring and training of local employees
• Maintain employee schedules
• Daily Management of timekeeping entries, payroll and assisting with issues
• Handling HR related issues, communication with corporate and file management
• Handle reports or information requested by Station Management
• Can work on client-specific supply orders, reporting and compliance
• Maintains a strong working relationship with airline partners
• Demonstrate regular, predictable attendance at job location
• Communicate effectively with clients and colleagues
• Support management with project work as needed

Skills

English proficiency

Customer service

Bilingual English/Spanish

Tools

Word

Excel

PowerPoint

Outlook

Job description

PrimeFlight Aviation Services in Tampa, FL is seeking an Administrative Assistant to support daily office operations, manage appointments, handle correspondence, prepare reports, and maintain filing systems. The role emphasizes strong organization, proactive problem-solving, and effective communication across management and staff.

You will coordinate meetings, manage databases, assist with project work, support HR tasks such as recruiting and onboarding, and ensure accurate timekeeping and