Operations & HR Administrative Specialist

G2 Secure Staff; SeaTac (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

G2 Secure Staff in SeaTac, WA is seeking an Administrative Assistant to perform a wide range of office support activities, coordinate between operations, payroll and HR, and support both internal staff and visitors. You will handle filing, scheduling, expense reports, and onboarding paperwork.

The role requires professional communication and discretion. Join a team focused on reliability and efficiency in a critical aviation logistics environment.

Qualifications

• Minimum 3 years’ experience working in a professional office environment.
• Highly organized with the ability to multi-task and continually prioritize responsibilities.
• Strong self-confidence and maturity.
• Excellent communication skills and client-service orientation.
• Ability to work well with all levels of management, staff, and clients.
• Discrete, tactful, and highly professional.
• Ability to read, write and speak fluent English.

Responsibilities

• Perform general office duties: filing, calls, mail, and correspondence.
• Greet visitors and control access to individuals.
• Build professional relationships with customers and team.
• Schedule and confirm appointments; maintain calendars.
• Prepare outgoing packages.
• Assist with expense reports as needed.
• Monitor supply levels and reorder as necessary.
• Prepare requisitions and documents for purchase.
• Maintain billing records and other source documents.
• Enter and track candidate background orders; coordinate drug testing.
• Coordinate badge applications, scheduling, reporting, and audits.
• Coordinate Customs Seals applications and audits.
• Assist with new-hire paperwork.
• Seek extra work during downtime.
• Model company culture and values.
• Safety and security are the responsibility of every employee.
• Follow health and safety rules; report hazards.

Skills

Administrative experience

Office multitasking

Professional communication

Customer service

Independent work

Discretion handling

fluent English

Job description

G2 Secure Staff in SeaTac, WA is seeking an Administrative Assistant to perform a wide range of office support activities, coordinate between operations, payroll and HR, and support both internal staff and visitors. You will handle filing, scheduling, expense reports, and onboarding paperwork.

The role requires professional communication and discretion. Join a team focused on reliability and efficiency in a critical aviation logistics environment.