Administrative Assistant - TPA Airport

PrimeFlight Aviation Services; Tampa (FL); In loco; USD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

PrimeFlight Aviation Services in Tampa, FL is seeking an Administrative Assistant to support daily office operations, manage appointments, handle correspondence, prepare reports, and maintain filing systems. The role emphasizes strong organization, proactive problem-solving, and effective communication across management and staff.

You will coordinate meetings, manage databases, assist with project work, support HR tasks such as recruiting and onboarding, and ensure accurate timekeeping and

Competenze

• 18 years of age or older.
• Eligible to work in the United States.
• 2 years experience as an Admin or Administrative Assistant.
• Experience in customer service required.
• Intermediate/Highly proficient Word, Excel, PowerPoint, Outlook.
• Pass a background check and drug screen.
• Eligibility to acquire needed credentials (FAA, TSA, Port Authority, U.S. Customs).
• Airlines are 24/7; able to work nights, weekends and holidays.

Mansioni

• Administering all testing for local applicants and coordinating badging and vetting
• Assist with Recruiting, Hiring and training of local employees
• Maintain employee schedules
• Daily Management of timekeeping entries, payroll and assisting with issues
• Handling HR related issues, communication with corporate and file management
• Handle reports or information requested by Station Management
• Can work on client-specific supply orders, reporting and compliance
• Maintains a strong working relationship with airline partners
• Demonstrate regular, predictable attendance at job location
• Communicate effectively with clients and colleagues
• Support management with project work as needed

Conoscenze

English proficiency

Customer service

Bilingual English/Spanish

Strumenti

Word

Excel

PowerPoint

Outlook

Descrizione del lavoro

Description

SUMMARY OVERVIEW

The Administrative Assistant will play a vital role in supporting the daily operations of an office by managing administrative tasks and ensuring efficient office functionality. This position involves organizing and scheduling appointments, handling correspondence, preparing reports, and maintaining filing systems. You will also be responsible for providing support to management and staff, including coordinating meetings, managing databases, and assisting with project work as needed. Key skills for this role include strong organizational abilities, effective communication, proficiency in office software, and a proactive approach to problem-solving and time management.

RESPONSIBILITIES

• Administering all testing for local applicants and coordinating badging and vetting
• Assist with Recruiting, Hiring and training of local employees
• Maintain employee schedules
• Daily Management of timekeeping entries, payroll and assisting with issues
• Handling HR related issues, communication with corporate and file management
• Handle any reports or information requested by Station Management
• Can work on client specific supply orders, reporting and compliance
• Maintains a strong working relationship with airline partners
• Can demonstrate regular, predictable attendance at job location
• Utilizing excellent communication skills for client interaction
• Employing problem solving abilities for issue resolution
• Perform any additional duties as assigned by management

QUALIFICATIONS

• 18 years of age or older
• Eligible to work in the United States
• Communicate effectively in English (reading, writing, speaking)
• Must have a valid state-issued driver’s license with an acceptable driving record
• Bilingual in English/Spanish a plus
• 2 Years experience as an Admin or Administrative Assistant
• Experience in customer service required
• Intermediate/Highly proficient Word, Excel, PowerPoint, Outlook
• Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
• Effectively communicate with colleagues and clients, both in-person and through electronic means
• Pass a background check and drug screen
• Eligibility to acquire needed credentials and clearances (FAA, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable)
• Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays
• Must be flexible to work extended hours on occasion to support our field operations

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds
• Position is generally sedentary, sitting for long periods of time
• Be able to hear and respond to the spoken voice and to audible alarms
• Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

SMS/Text Communications

By providing your mobile number and opting in, you consent to receive SMS messages from PrimeFlight related solely to recruiting and employment opportunities, such as job postings, application status updates, or interview scheduling. Consent is voluntary and not a condition of applying for employment. Message frequency may vary. Standard message and data rates may apply. Reply STOP to opt out or HELP for assistance. Carriers are not liable for delayed or undelivered messages. Numbers will be used in accordance with this Privacy Policy and not shared for marketing without consent.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.