Operations & Finance Specialist: Billing, Contracts, Growth

Gulf South Technology Solutions, LLC.; Baton Rouge (LA); On-site; USD 45,000 - 70,000; Full time

Job summary

Gulf South Technology Solutions, LLC. Baton Rouge, Louisiana, is seeking an Operations & Finance Coordinator to manage day‑to‑day operations, financial administration, vendor relationships, contracts, renewals, and internal processes.

You will work with leadership to ensure accurate and efficient execution of critical operational and financial functions, while maintaining organized records and driving process improvements.

Qualifications

• 3+ years of experience in business operations, finance administration, office management, accounting support, or related role
• Strong organizational, analytical, and problem-solving skills
• Excellent attention to detail
• Ability to manage multiple priorities while meeting deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft 365, particularly Excel
• Ability to work independently and take ownership of responsibilities
• Experience in technology/ MSP or professional services environments (preferred)
• Experience with CRM, PSA, ERP, or business management platforms (preferred)

Responsibilities

• Manage monthly client billing and invoicing processes
• Support accounts receivable and collections activities
• Process and track accounts payable and vendor invoices
• Monitor recurring subscriptions, licensing, and vendor expenses
• Assist with budgeting, reporting, and financial tracking
• Identify and help resolve billing discrepancies
• Maintain client and vendor contract records
• Track contract terms, expiration dates, and renewal schedules
• Coordinate agreement execution and electronic signature workflows
• Manage software licensing and subscription renewals
• Ensure business-critical agreements remain current and organized
• Coordinate purchasing of hardware, software, and business services
• Maintain vendor relationships and documentation
• Monitor recurring vendor costs and licensing requirements
• Assist with procurement planning and asset tracking
• Support KPI reporting and business metrics
• Maintain operational documentation and procedures
• Assist with workflow development and process improvement initiatives
• Identify opportunities to improve efficiency and accountability
• Support cross-functional projects and company initiatives

Skills

Organizational skills

Analytical skills

Problem-solving

Communication

Microsoft Excel

Education

Associate's or Bachelor's degree in Business, Accounting, Finance

Tools

Microsoft 365

Excel

QuickBooks or similar

Job description

Gulf South Technology Solutions, LLC. Baton Rouge, Louisiana, is seeking an Operations & Finance Coordinator to manage day‑to‑day operations, financial administration, vendor relationships, contracts, renewals, and internal processes.

You will work with leadership to ensure accurate and efficient execution of critical operational and financial functions, while maintaining organized records and driving process improvements.