Business Operations & Finance Specialist

EdgeByte Solutions; Northern (KY); Hybrid; USD 65,000 - 82,000; Full time

Job summary

EdgeByte Solutions is seeking a Business Operations & Finance Specialist to support day-to-day financial, administrative, and operational functions within a growing technology and professional services organization.

You will manage accounts receivable, accounts payable, invoicing, payroll coordination, expense management, and contract billing while maintaining accurate records, strong internal controls, and visibility into project financial performance.

Qualifications

• 5+ years of business operations, accounting operations, finance, bookkeeping, payroll, contract administration, or related professional experience.
• 3+ years of hands-on experience supporting accounts receivable, accounts payable, invoicing, payroll, financial reporting, or similar business functions.
• Experience preparing customer invoices and managing invoice submission, payment tracking, aging, and accounts receivable follow-up.
• Experience processing vendor invoices, accounts payable, reimbursements, expenses, and recurring financial obligations.
• Experience supporting payroll, employee timekeeping, labor reporting, payroll reconciliation, or related workforce administration.
• Working knowledge of general accounting principles, financial controls, reconciliations, revenue and expense tracking, and financial recordkeeping.
• Experience with QuickBooks Online or comparable accounting and financial-management software.
• Strong Microsoft Excel skills including formulas, reconciliations, financial tracking, data organization, and reporting.

Responsibilities

• Manage customer invoicing, accounts receivable, payment tracking, aging, and collection follow-up activities.
• Process and coordinate accounts payable, vendor invoices, subcontractor payments, recurring expenses, and company obligations.
• Support payroll processing, employee timekeeping, payroll reconciliation, deductions, reimbursements, and related administrative activities.
• Maintain accurate customer, vendor, employee, project, contract, purchase order, and billing records.
• Prepare invoices in accordance with customer contracts, purchase orders, statements of work, billing schedules, and supporting documentation requirements.
• Track invoice submission, acceptance, payment status, outstanding balances, and customer accounts receivable.

Skills

Accounts receivable

Accounts payable

Payroll

Invoicing

Financial reporting

Job costing

Contract billing

Tools

QuickBooks Online

Microsoft Excel

Job description

Business Operations & Finance Specialist

Finance & Accounting

AP-AR / Payroll / Contract Billing / Financial Operations

About the Role

EdgeByte is seeking a Business Operations & Finance Specialist to support the day-to-day financial, administrative, and operational functions of a growing technology and professional services organization.

This role will support accounts receivable, accounts payable, customer invoicing, vendor payments, payroll coordination, expense management, contract and project billing, financial reporting, job costing, and general business operations. The specialist will work closely with company leadership, program management, business development, employees, customers, vendors, subcontractors, and external accounting resources.

The ideal candidate is highly organized, financially detail-oriented, and comfortable managing multiple operational workflows while maintaining accurate records, timely billing, strong internal controls, and visibility into company and project financial performance.

Reponsibilities:

• Manage customer invoicing, accounts receivable, payment tracking, aging, and collection follow-up activities.
• Process and coordinate accounts payable, vendor invoices, subcontractor payments, recurring expenses, and company obligations.
• Support payroll processing, employee timekeeping, payroll reconciliation, deductions, reimbursements, and related administrative activities.
• Maintain accurate customer, vendor, employee, project, contract, purchase order, and billing records.
• Prepare invoices in accordance with customer contracts, purchase orders, statements of work, billing schedules, and supporting documentation requirements.
• Track invoice submission, acceptance, payment status, outstanding balances, and customer accounts receivable.
• Coordinate with customer accounts payable departments to resolve invoice discrepancies, missing documentation, payment delays, and billing questions.
• Support project and contract financial tracking including labor, expenses, subcontractor costs, materials, revenue, margins, and budget performance.
• Maintain job costing and financial records by customer, contract, project, task, labor category, or business unit as required.
• Support reconciliation of bank, credit card, payroll, accounts receivable, accounts payable, and other financial accounts.
• Prepare recurring operational and financial reports including cash flow, receivables, payables, revenue, expenses, project financials, and management dashboards.
• Support company budgeting, forecasting, cash-flow planning, expense management, and financial-performance analysis.
• Coordinate employee expense reports, travel expenses, corporate card activity, reimbursements, and supporting documentation.
• Maintain vendor and subcontractor records including W-9s, payment information, purchase orders, agreements, insurance documentation, and related business records.
• Support procurement administration including purchase requests, purchase orders, vendor quotes, receiving documentation, and transaction reconciliation.
• Assist with contract administration, funding tracking, billing requirements, labor categories, rates, periods of performance, and financial deliverables.
• Maintain organized electronic records supporting accounting, payroll, contracts, customers, vendors, audits, and business operations.
• Coordinate with external accountants, bookkeepers, tax professionals, payroll providers, banks, insurance providers, and other business service partners.
• Support month-end and year-end close activities by preparing reconciliations, schedules, documentation, and supporting financial information.
• Assist with development and maintenance of internal financial controls, approval workflows, operating procedures, and administrative processes.
• Support employee onboarding and offboarding activities related to payroll, timekeeping, expense systems, equipment, and business administration.
• Identify opportunities to automate and improve invoicing, accounting, payroll, reporting, financial tracking, and administrative workflows.
• Maintain confidentiality and appropriately handle sensitive company, employee, customer, payroll, and financial information.

Required Qualifications:

• 5+ years of business operations, accounting operations, finance, bookkeeping, payroll, contract administration, or related professional experience.
• 3+ years of hands-on experience supporting accounts receivable, accounts payable, invoicing, payroll, financial reporting, or similar business functions.
• Experience preparing customer invoices and managing invoice submission, payment tracking, aging, and accounts receivable follow-up.
• Experience processing vendor invoices, accounts payable, reimbursements, expenses, and recurring financial obligations.
• Experience supporting payroll, employee timekeeping, labor reporting, payroll reconciliation, or related workforce administration.
• Working knowledge of general accounting principles, financial controls, reconciliations, revenue and expense tracking, and financial recordkeeping.
• Experience with QuickBooks Online or comparable accounting and financial-management software.
• Strong Microsoft Excel skills including formulas, reconciliations, financial tracking, data organization, and reporting.
• Experience maintaining accurate customer, vendor, contract, project, purchase order, and financial records.
• Ability to interpret purchase orders, statements of work, invoices, payment terms, contract billing requirements, and supporting documentation.
• Experience preparing financial reports, management dashboards, project financials, or operational metrics.
• Strong attention to detail with the ability to identify discrepancies and independently research and resolve financial or administrative issues.
• Ability to manage multiple recurring deadlines including invoicing, payroll, vendor payments, reporting, and financial close activities.
• Strong written and verbal communication skills with the ability to work professionally with customers, vendors, employees, leadership, and external service providers.
• Strong organizational, analytical, problem-solving, confidentiality, and time-management skills.

Preferred Qualifications:

• QuickBooks Online ProAdvisor, Certified Bookkeeper, accounting, finance, payroll, or comparable professional certification.
• Experience supporting a technology, professional services, government contracting, engineering, consulting, or project-based organization.
• Experience with government contract billing, subcontractor administration, labor categories, funded contracts, task orders, or project-based accounting.
• Working knowledge of FFP, T&M, labor-hour, cost-reimbursement, or other common government and commercial contract structures.
• Experience with job costing, project profitability, indirect expenses, labor allocation, utilization, and margin analysis.
• Familiarity with government contracting accounting concepts, timekeeping requirements, indirect cost structures, or DCAA-oriented business practices.
• Experience supporting customer purchase orders, vendor purchase orders, contract funding, invoice schedules, and period-of-performance tracking.
• Experience working with payroll platforms, accounting systems, expense-management systems, banking platforms, CRM systems, or business intelligence tools.
• Experience developing operational dashboards and financial reporting using Excel, Power BI, QuickBooks, or comparable platforms.
• Experience supporting month-end close, year-end close, tax documentation, audit requests, insurance renewals, or financial compliance activities.
• Experience with employee onboarding, payroll administration, benefits coordination, or general human resources operations.
• Experience improving or automating accounting, invoicing, payroll, reporting, approval, or administrative workflows.
• Experience working directly with company executives, project managers, customers, subcontractors, and external accounting professionals.

POSITION DETAILS

Job ID

OPS-FIN-001

Department

Finance & Accounting

Job Family

Human Resources

Specialty

AP-AR / Payroll / Contract Billing / Financial Operations

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