Operations & Finance Coordinator

Gulf South Technology Solutions, LLC.; Baton Rouge (LA); On-site; USD 45,000 - 70,000; Full time

Job summary

Gulf South Technology Solutions, LLC. Baton Rouge, Louisiana, is seeking an Operations & Finance Coordinator to manage day‑to‑day operations, financial administration, vendor relationships, contracts, renewals, and internal processes.

You will work with leadership to ensure accurate and efficient execution of critical operational and financial functions, while maintaining organized records and driving process improvements.

Qualifications

• 3+ years of experience in business operations, finance administration, office management, accounting support, or related role
• Strong organizational, analytical, and problem-solving skills
• Excellent attention to detail
• Ability to manage multiple priorities while meeting deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft 365, particularly Excel
• Ability to work independently and take ownership of responsibilities
• Experience in technology/ MSP or professional services environments (preferred)
• Experience with CRM, PSA, ERP, or business management platforms (preferred)

Responsibilities

• Manage monthly client billing and invoicing processes
• Support accounts receivable and collections activities
• Process and track accounts payable and vendor invoices
• Monitor recurring subscriptions, licensing, and vendor expenses
• Assist with budgeting, reporting, and financial tracking
• Identify and help resolve billing discrepancies
• Maintain client and vendor contract records
• Track contract terms, expiration dates, and renewal schedules
• Coordinate agreement execution and electronic signature workflows
• Manage software licensing and subscription renewals
• Ensure business-critical agreements remain current and organized
• Coordinate purchasing of hardware, software, and business services
• Maintain vendor relationships and documentation
• Monitor recurring vendor costs and licensing requirements
• Assist with procurement planning and asset tracking
• Support KPI reporting and business metrics
• Maintain operational documentation and procedures
• Assist with workflow development and process improvement initiatives
• Identify opportunities to improve efficiency and accountability
• Support cross-functional projects and company initiatives

Skills

Organizational skills

Analytical skills

Problem-solving

Communication

Microsoft Excel

Education

Associate's or Bachelor's degree in Business, Accounting, Finance

Tools

Microsoft 365

Excel

QuickBooks or similar

Job description

Operations & Finance Coordinator

Gulf South Technology Solutions, LLC. Baton Rouge, Louisiana, United States

About this position

About Gulf South Technology Solutions, LLC.

Gulf South Technology Solutions (GSTS) is a leading provider of Managed IT, Managed Cybersecurity, and Co-Managed IT services. For more than 20 years, we have helped organizations across the Gulf coast leverage technology to improve security, reliability, efficiency, and business outcomes.

We believe technology should empower businesses, not complicate them. Our team works closely with clients to provide strategic guidance, operational support, and innovative solutions that help them grow with confidence.

As we continue to expand, we're looking for an Operations & Finance Coordinator who can help strengthen the operational foundation of the business and support our next stage of growth.

About the role

• The Operations & Finance Coordinator will serve as a key owner of GSTS's day-to-day business operations, financial administration, vendor management, contracts, renewals, and internal business processes.
• You will work directly with company leadership to ensure that critical operational and financial functions are executed accurately, consistently, and efficiently.
• The ideal candidate is highly organized, detail-oriented, process-driven, and comfortable taking ownership of important business functions.

What you'll do

• Manage monthly client billing and invoicing processes
• Support accounts receivable and collections activities
• Process and track accounts payable and vendor invoices
• Monitor recurring subscriptions, licensing, and vendor expenses
• Assist with budgeting, reporting, and financial tracking
• Identify and help resolve billing discrepancies
• Maintain client and vendor contract records
• Track contract terms, expiration dates, and renewal schedules
• Coordinate agreement execution and electronic signature workflows
• Manage software licensing and subscription renewals
• Ensure business-critical agreements remain current and organized
• Coordinate purchasing of hardware, software, and business services
• Maintain vendor relationships and documentation
• Monitor recurring vendor costs and licensing requirements
• Assist with procurement planning and asset tracking
• Support KPI reporting and business metrics
• Maintain operational documentation and procedures
• Assist with workflow development and process improvement initiatives
• Identify opportunities to improve efficiency and accountability
• Support cross-functional projects and company initiatives

Qualifications

• Required Qualifications
• 3+ years of experience in business operations, finance administration, office management, accounting support, or a related role
• Strong organizational, analytical, and problem-solving skills
• Excellent attention to detail
• Ability to manage multiple priorities while meeting deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft 365, particularly Excel
• Ability to work independently and take ownership of responsibilities
• Preferred Qualifications
• Experience working in a technology company, MSP, or professional services environment
• Experience with QuickBooks or similar accounting systems
• Experience managing contracts, renewals, or vendor relationships
• Familiarity with CRM, PSA, ERP, or business management platforms
• Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field