Maintenance Operations Coordinator

Ultimate Staffing; Mendota Heights (MN); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical plans

Hospital indemnity

Dental & Vision

Accident & Critical Illness

Life Insurance & Short-Term Disability

Earned Safe & Sick Time

Discount Clubs

Job summary

Ultimate Staffing is helping a growing nonprofit organization in Minnesota by filling a Maintenance Operations Coordinator role. The position provides administrative and operational support to the Maintenance Department, assisting with project coordination, service requests, vendor management, and departmental initiatives.

This 100% onsite, temp-to-hire role in Mendota Heights pays $25.00-$26.00 per hour. Duties include CMMS supervision, coordinating maintenance projects, managing vendor

Qualifications

• High school diploma or GED required.
• 2-3 years in admin/support roles.
• Proficient with Microsoft Office and CMMS.
• Strong organizational and communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide administrative and operational support to the Maintenance Department.
• Serve as primary contact for maintenance service requests between locations and vendors.
• Coordinate and track facility-related projects (flooring, junk removal, waste hauling).
• Communicate schedules and project updates to stakeholders and vendors.
• Monitor CMMS and dispatch/resolve work orders timely.
• Support accounts payable for maintenance materials and service invoices.

Skills

Administrative support

CMMS

Vendor management

Project coordination

MS Office

Communication

Multi-location coordination

Education

High school diploma or GED

Tools

CMMS software

SharePoint

Outlook

Excel

Teams

Job description

Growing nonprofit organization providing community-based residential and support services throughout Minnesota. The organization supports individuals with diverse needs and operates multiple residential and service locations, requiring strong facilities, maintenance, and operational support across its network.

Maintenance Operations Coordinator

Job Description

• Provide administrative and operational support to the Maintenance Department, assisting with project coordination, service requests, vendor management, and departmental initiatives.
• Serve as a primary point of contact for maintenance service requests between multiple locations, maintenance staff, contractors, vendors, and service providers.
• Coordinate and track facility-related projects including flooring replacements, junk removal, waste hauling, and other maintenance initiatives.
• Communicate schedules, timelines, and project updates to internal stakeholders and external vendors.
• Monitor and manage maintenance requests through a Computerized Maintenance Management System (CMMS), ensuring timely dispatch and resolution of work orders.
• Serve as a departmental CMMS super user, providing support, troubleshooting, user guidance, and training as needed.
• Manage and prioritize activity within the department's shared inbox, ensuring requests are addressed and routed appropriately.
• Coordinate fleet-related activities including repair requests, approval routing, vehicle deliveries, transfers, purchases, key distribution, and documentation.
• Assist in maintaining vendor relationships and service contracts including waste management, snow removal, utilities, fleet services, and other maintenance-related agreements.
• Support accounts payable processes related to maintenance materials, supplies, contractor invoices, and service purchases.
• Create, maintain, and update spreadsheets, reports, records, and documentation to support maintenance operations and project tracking.
• Utilize Microsoft Outlook, Teams, Excel, SharePoint, and the CMMS platform to organize information, track activity, and communicate effectively across the organization.
• Support continuous improvement efforts by helping develop, document, and enhance departmental processes and procedures.

Requirements

• High school diploma or GED required.
• Minimum of 2-3 years of experience in an administrative, service coordination, project coordination, facilities, maintenance, property management, or operations support role.
• Proficient with Microsoft Outlook, Excel, Word, and Teams.
• Experience managing multiple priorities, schedules, projects, or service requests simultaneously.
• Strong organizational skills with the ability to prioritize tasks, meet deadlines, and maintain accuracy.
• Excellent written and verbal communication skills with a professional and customer-focused approach.
• Ability to learn new software and systems quickly.
• Experience with a Computerized Maintenance Management System (CMMS), work order system, ticketing system, or similar platform preferred.
• Experience coordinating vendors, contractors, field technicians, or service providers preferred.
• Experience supporting maintenance, facilities, construction, trades, property management, or service-based organizations preferred.
• Strong attention to detail and ability to accurately process and track information.
• Ability to maintain confidential information and exercise sound judgment.
• Demonstrated initiative, flexibility, problem-solving skills, and willingness to work independently.
• Experience with SharePoint or similar document management systems is a plus.

Additional Info

• Pay: $25.00-$26.00 per hour, depending on experience
• Schedule: Monday-Friday, 8:00 AM-4:30 PM
• Location: Mendota Heights area (100% onsite)
• Type: Temp-to-Hire

Roth Staffing Benefits During Contract Period

• Medical Plans - Limited coverage with MEC, pharmacy benefits, virtual care, and emotional support
• Hospital Indemnity - Cash benefits for hospital stays, surgeries, and diagnostics
• Dental & Vision - Coverage for preventive, basic, and major services
• Accident & Critical Illness - Lump-sum or cash benefits for injuries and serious health conditions
• Life Insurance & Short-Term Disability - Income protection and family support (20+ hours/week required)
• Earned Safe & Sick Time - Based on local and state regulations
• Discount Clubs - Savings on entertainment, travel, shopping, and more
• Additional benefits information available upon request.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.