Operations & Facilities Lead

Ultimate Staffing; Sacramento (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

Ultimate Staffing is seeking an Operations & Facilities Coordinator in Sacramento, CA. The role involves overseeing facilities, safety, fleet, and compliance tasks, coordinating repairs, managing vendors, and supporting OSHA and DOT/FMCSA requirements.

The ideal candidate will be highly organized, able to manage competing priorities, and proficient with business software. The position requires direct-hire, full-time availability and a hands-on leadership approach.

Qualifications

• Strong organizational, planning, and multitasking skills.
• Proficiency with Microsoft Office and other business software applications.
• Excellent communication and problem-solving abilities.
• Ability to learn new systems, regulations, and operational processes quickly.
• Self-motivated with strong attention to detail.
• Ability to effectively manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate facility repairs and preventive maintenance activities.
• Manage relationships with maintenance vendors, contractors, and service providers.
• Monitor building conditions and ensure issues are resolved in a timely manner.
• Support building security systems and facility access controls.
• Assist with administration of the company's safety program for approximately 85 employees.
• Support OSHA compliance initiatives, inspections, and recordkeeping requirements.
• Coordinate safety training programs and employee communications.
• Participate in accident investigations and corrective action follow-up.
• Help maintain compliance with DOT and FMCSA regulations.
• Coordinate maintenance scheduling and service tracking for a fleet of approximately 50 vehicles.
• Monitor fuel usage, maintenance costs, and vehicle performance.
• Maintain fleet records and ensure timely completion of inspections and required maintenance.
• Coordinate equipment repair and maintenance activities.
• Support emergency preparedness planning and response procedures.
• Assist with facility risk assessments and compliance initiatives.
• Help ensure business continuity and workplace safety protocols are maintained.
• Coordinate activities of maintenance personnel and external contractors.
• Serve as a key point of contact for operational and facility-related issues.
• Identify opportunities to improve processes, organization, and efficiency.
• Support special projects and operational initiatives as assigned.

Skills

Organizational skills

Planning & multitasking

Communication skills

Problem-solving

Learning ability

Attention to detail

Tools

Microsoft Office

Job description

Ultimate Staffing is seeking an Operations & Facilities Coordinator in Sacramento, CA. The role involves overseeing facilities, safety, fleet, and compliance tasks, coordinating repairs, managing vendors, and supporting OSHA and DOT/FMCSA requirements.

The ideal candidate will be highly organized, able to manage competing priorities, and proficient with business software. The position requires direct-hire, full-time availability and a hands-on leadership approach.