OPERATIONS COORDINATOR

Thunder Mountain Enterprises Inc; Sacramento (CA); On-site; USD 31,684 - 37,195; Part time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Job summary

Thunder Mountain Enterprises Inc. in Sacramento, CA is seeking an organized Operations & Administrative Coordinator to support environmental compliance and construction services. This role blends administrative duties with regulatory filings, registrations, and bookkeeping tasks.

You will research vendors, manage records, coordinate schedules, and assist management on special projects, learning new systems and improving efficiency for a growing small business.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to conduct independent research and solve problems.
• Experience with Microsoft Office, Google Workspace, and common business software.
• Experience with QuickBooks or bookkeeping software preferred.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and adapt to changing needs.
• Valid California driver’s license and clean driving record required.
• Ability to pass a background check and provide professional references.

Responsibilities

• Assist with accounts receivable/payable data entry and invoicing.
• Maintain records and support bookkeeping activities.
• Process vendor payments and keep financial documents organized.
• Coordinate business registrations, renewals, permits, and licenses.
• Assist with regulatory filings and compliance tasks.
• Maintain equipment, vehicles, and business records.
• Research vendors, equipment, software, and opportunities for the business.
• Contact agencies, suppliers, contractors, and clients to gather information and resolve issues.
• Support project administration and document management.

Skills

Organizational skills

Communication

Research skills

Attention to detail

Multi-tasking

Analytical thinking

Problem solving

Driver's license

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Benefits

• 401(k)
• Health insurance
• Paid time off

Operations & Administrative Coordinator

Location: Sacramento, CA

Schedule: Part-Time or Full-Time Available

Compensation: $23-27/hour DOE

About the Role

Thunder Mountain Enterprises is a soil and water management company in the civil construction space. We are seeking an organized, resourceful, and detail‑oriented Operations & Administrative Coordinator to support a growing environmental compliance and construction services company.

This is not a traditional administrative assistant position. Every day is different. One day you may be assisting with business registrations, permits, and compliance filings. The next you may be researching equipment purchases, coordinating with regulators, updating company records, assisting with bookkeeping, or helping management evaluate new business opportunities.

We are looking for someone who enjoys solving problems, learning new systems, and helping keep a small business organized and moving forward.

Responsibilities

• Assist with accounts receivable and accounts payable data entry.
• Prepare invoices, maintain records, and support bookkeeping activities.
• Process approved vendor payments and maintain financial documentation.
• Coordinate business registrations, renewals, permits, licenses, and compliance filings.
• Assist with SAM.gov, DIR, Secretary of State, contractor licensing, insurance, and other regulatory requirements.
• Maintain equipment, vehicle, and business records.
• Research vendors, equipment, software, services, and business opportunities.
• Contact agencies, suppliers, contractors, and clients to obtain information and resolve issues.
• Assist with proposal preparation, document management, and project administration.
• Maintain company databases, filing systems, and operational tracking logs.
• Coordinate schedules, meetings, and administrative workflows.
• Support management with special projects, research assignments, and strategic initiatives.
• Identify opportunities to improve efficiency, organization, and business operations.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to conduct independent research and solve problems.
• Experience with Microsoft Office, Google Workspace, and common business software.
• Experience with QuickBooks or bookkeeping software preferred.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and adapt to changing needs.
• Valid California driver’s license and clean driving record required.
• Ability to pass a background check and provide professional references.