Operations & Events Specialist (Hybrid – DC)

Valid8 Financial, Inc.; Washington (District of Columbia); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

75% company-paid health benefits

401(k) matching

Paid time off

Job summary

Airlink, a Washington, DC-based nonprofit humanitarian logistics organization, connects airlines with vetted nonprofits to deliver disaster responders and supplies worldwide.

The Operations & Events Associate reports to the Director of Operations and supports day-to-day operations and events, coordinating with staff, consultants, vendors, and external partners. Occasional extended hours, weekends, and holidays may be required, with relocation to the Washington, DC area strongly preferred.

Qualifications

• Bachelor's degree or relevant work experience.
• High School diploma.
• Minimum 2 years of operations experience, preferably in nonprofit organizations.
• Knowledge of nonprofit operations, administration, and compliance practices.
• Excellent project management, organizational, and prioritization skills with attention to detail.
• Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong interpersonal and communication skills with cross-team collaboration.
• Proficiency with office productivity and operational systems including Microsoft 365, SharePoint, and Salesforce.
• Service-oriented mindset with proactive, collaborative approach to supporting teams and new initiatives.

Responsibilities

• Support day-to-day organizational operations and administrative functions
• Monitor office phone and email inbox; direct correspondence to staff
• Coordinate office operations, supplies, equipment, and facilities needs
• Maintain organizational records and document management processes
• Assist with vendor coordination, procurement, and invoice/payment tracking
• Help Director of Operations maintain policies, procedures, and workflows
• Track subscriptions, contracts, and renewals
• Support data entry, reporting, and compliance activities
• Assist with onboarding logistics and staff operational support
• Coordinate logistics for hosted events and trainings
• Manage guest invitations, registration, and attendee tracking
• Assist with venue, caterer, AV vendor, and partner management
• Process invoices and support expense reconciliation
• Provide onsite event setup and guest registration
• Serve as a point of contact for internal and external inquiries
• Support cross-functional coordination among staff, consultants, and partners
• Assist with scheduling, meeting coordination, and post-meeting follow-ups
• Provide ad hoc travel booking support to executives and programs teams

Skills

Operations experience

Nonprofit experience

Project management

Communication skills

Team collaboration

Education

Bachelor's degree

High School diploma

Tools

Microsoft 365

SharePoint

Salesforce

Job description

Airlink, a Washington, DC-based nonprofit humanitarian logistics organization, connects airlines with vetted nonprofits to deliver disaster responders and supplies worldwide.

The Operations & Events Associate reports to the Director of Operations and supports day-to-day operations and events, coordinating with staff, consultants, vendors, and external partners. Occasional extended hours, weekends, and holidays may be required, with relocation to the Washington, DC area strongly preferred.