Operations & Events Coordinator — Front Desk & Admin

LBU Global; Los Angeles (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

LBU Global seeks an experienced Support Specialist to ensure smooth office operations and provide exceptional support to the team, students, and guests in Los Angeles. The role reports to the Director of Operations and Academic Dean and requires strong organization, communication, and interpersonal skills for a range of administrative and event-related tasks within a medium-sized team.

Responsibilities include greeting visitors, coordinating transcripts, managing office supplies, and supporting

Qualifications

• 3+ years of experience in administrative support.
• Associate's degree in Business Administration or related field is preferred.
• Proficiency in Microsoft Office suite.
• Excellent communication, organizational skills, and multitasking ability.
• Experience with event coordination and data entry.

Responsibilities

• Answer and direct phone calls, take messages, or transfer to voicemail.
• Welcome guests warmly and offer refreshments to create a WOW positive first impression
• Assist with event setup, decorations, and catering arrangements
• Maintain cleanliness and organization of the front office area and team break room
• Prepare and distribute paper applications and brochures for leadership travel or visits
• Coordinate student transcript requests and manage student drop/hold status
• Manage shipping, ordering, and inventory of office supplies
• Provide administrative support for all Deans and assist with financial tasks
• Provide administrative support for Prison Ministries by grading undergraduate courses and handling student communication
• Coordinate major events such as Graduation and the annual "Maximize" conference
• Additional responsibilities will be assigned to accomplish the vision of LBU Global

Skills

Administrative support

Customer service

Time management

Multitasking

Communication

Education

Associate's degree in Business Administration or related field

Tools

Microsoft Office

Job description

LBU Global seeks an experienced Support Specialist to ensure smooth office operations and provide exceptional support to the team, students, and guests in Los Angeles. The role reports to the Director of Operations and Academic Dean and requires strong organization, communication, and interpersonal skills for a range of administrative and event-related tasks within a medium-sized team.

Responsibilities include greeting visitors, coordinating transcripts, managing office supplies, and supporting