Academic Operations & Programs Coordinator

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

University of California - Los Angeles (UCLA) seeks an Operations and Program Coordinator to support the ELTS and DH departments, emphasizing organizational and project coordination with faculty, staff, and students. The role involves managing departmental operations and coordinating events to ensure programs run smoothly.

Ideal candidates will have experience supporting academic programs, navigating UCLA policies and systems, and collaborating across teams.

Qualifications

• Ability to establish priorities across multiple assignments and meet deadlines.
• Excellent attendance with strong organizational and time management skills.
• Self-directed and able to work independently with minimal supervision.
• Take initiative on special projects and follow through to completion.
• Outstanding written and oral communication, ability to write concise business correspondence and relay messages.
• Familiarity with UCLA policies, Accounts Payable, Travel & Entertainment, BruinBuy Plus and Concur (preferred).
• Flexible schedule to oversee events evenings/weekends within budget constraints.
• Knowledge of INS rules for foreign visitors (preferred).
• Proficient with Word, Excel, Outlook, Windows, Adobe, Google Forms, Canva.
• Experience with UCLA online systems and calendars (BruinBuy Plus, Concur, UC Recruit, Glacier, SIS).
• Maintain confidentiality of personnel files and work with diverse stakeholders.
• Ability to collaborate with Chairs, colleagues, and administrators.

Responsibilities

• Coordinate departmental operations and events to support academic programs.
• Communicate with faculty, staff, and students to ensure smooth workflows.
• Maintain confidential personnel records and manage sensitive information.
• Support budget and travel processes using UCLA systems such as BruinBuy Plus and Concur.

Skills

Prioritization

Punctuality

Independent work

Project management

Communication skills

Policy knowledge

Event coordination

Foreign visitor rules

Computer skills

Office systems

Confidentiality

Team collaboration

Education

Bachelor's degree

Tools

Excel

Outlook

BruinBuy Plus

Concur

Glacier

SIS

Canva

Google Forms

Job description

University of California - Los Angeles (UCLA) seeks an Operations and Program Coordinator to support the ELTS and DH departments, emphasizing organizational and project coordination with faculty, staff, and students. The role involves managing departmental operations and coordinating events to ensure programs run smoothly.

Ideal candidates will have experience supporting academic programs, navigating UCLA policies and systems, and collaborating across teams.