Operations Efficiency Coordinator

UtiliSave LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

UtiliSave LLC is seeking an Administrative Assistant who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company in New York.

The role requires 2+ years in administrative or similar support, a Bachelor’s degree, excellent written and verbal communication, and a disciplined approach to calendars, records, and follow-ups to keep the team moving efficiently.

Qualifications

• 2+ years in administrative, operations, executive assistant, or similar support role.
• Bachelor’s degree required.
• Excellent written and verbal communication skills.
• Professional presence across phone, email, and video.
• Strong attention to detail and organizational discipline.
• Ability to manage multiple moving pieces without losing track.
• Strong research, follow-through, and problem-solving skills.
• Experience with Microsoft Outlook, Excel, and Word; familiarity with online collaboration tools.

Responsibilities

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn rough inputs into clean, ready-to-use work product.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early.
• Support day-to-day communication with internal and external stakeholders.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
• Handle sensitive information with discretion.

Skills

Communication

Attention to detail

Organizational discipline

Multitasking

Research

Problem-solving

Independent work

Education

Bachelor’s degree

Tools

Microsoft Outlook

Excel

Word

Job description

UtiliSave LLC is seeking an Administrative Assistant who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company in New York.

The role requires 2+ years in administrative or similar support, a Bachelor’s degree, excellent written and verbal communication, and a disciplined approach to calendars, records, and follow-ups to keep the team moving efficiently.