Operations Coordinator - Nonprofit Conservation & Events

Wildlife Conservation Network; San Francisco, Northern (CA, KY); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Chiropractic/acupuncture

Life insurance and AD&D

Health FSA and dependent care

Retirement plan with 100% employer 6%

Paid holidays and vacation

Sick leave and wellness programs

Job summary

Wildlife Conservation Network is seeking an Office Operations Coordinator to keep our office, facilities, technology, events logistics, and finance-support functions running smoothly. This generalist role reports to the CFO and collaborates with Donor Engagement and Events; it’s an in-office, full-time position in San Francisco.

You will handle reception, vendor coordination, check deposits, expense reporting, inventory, and support cross-team projects; a strong entry point into nonprofit

Qualifications

• 1-3 years of office/administrative experience.
• Strong general computer and technology skills (spreadsheets, documents, presentation software).
• Experience with cloud-based collaborative tools (Google Drive, email); willingness to learn Salesforce basics with training.
• Experience answering/routing calls on a multi-line phone system or serving in a front-desk/reception role.
• Experience coordinating with vendors or service providers (scheduling, ordering, basic contract/invoice tracking).
• Familiarity with mail/shipping logistics (USPS, UPS, FedEx).
• Fluent in English, with strong verbal and written communication skills.
• Must be authorized to work in the United States without current or future employer sponsorship.
• Ability to lift and carry up to 25 pounds and sit for extended periods, with or without reasonable accommodation.
• Genuine interest in wildlife conservation and strong alignment with WCN’s Core Values.

Responsibilities

• Office & facilities management and reception duties.
• Administrative support, inquiries, onboarding logistics.
• Finance support: deposits, petty cash, invoices, reconciliation.
• Technology & equipment inventory management and IT liaison.
• Events logistics and travel bookings for Expo and partner events.
• Ad hoc cross-departmental projects as needed.

Skills

General computer skills

English communication

Phone system experience

Vendor coordination

Mail/shipping logistics

US work authorization

Tools

Google Drive

Email

Salesforce basics

Job description

Wildlife Conservation Network is seeking an Office Operations Coordinator to keep our office, facilities, technology, events logistics, and finance-support functions running smoothly. This generalist role reports to the CFO and collaborates with Donor Engagement and Events; it’s an in-office, full-time position in San Francisco.

You will handle reception, vendor coordination, check deposits, expense reporting, inventory, and support cross-team projects; a strong entry point into nonprofit