Operations Coordinator -- Meeting and Congress Support

Onward Search; Lexington (KY); Hybride; USD 25 000 - 41 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, and Vision Insurance.

Life Insurance.

401(k) Program.

Commuter Benefit.

eLearning and Ongoing Training.

Education Reimbursement.

Résumé du poste

Onward Search is partnering with a healthcare communications client in Lexington, KY to hire an Operations Coordinator for a temp role. You will support meeting planning, congress logistics, and KOL engagement while spending 2–3 days onsite weekly.

The role emphasizes strong organization, deadline management, and seamless coordination with stakeholders. The ideal candidate brings 2+ years in meeting planning or project coordination, is proficient in MS Office, and can handle multiple priorities

Qualifications

• Minimum 2 years' experience in meeting planning, event operations, or project coordination.
• Highly organized with strong attention to detail and ability to meet tight deadlines.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Responsabilités

• Coordinate travel plans for KOLs, speakers, and teams with smooth itineraries and reimbursements.
• Plan and execute congresses, meetings, and events, managing attendee logistics and AV.
• Prepare meeting materials, coordinate onsite production, and monitor supplies.
• Maintain expense tracking, ensure compliance, and support survey reporting activities.
• Communicate with vendors, internal teams, and external stakeholders to ensure delivery.

Connaissances

Meeting planning

Event operations

Project coordination

Organizational skills

Attention to detail

Multitasking

MS Office (Excel, Word, Outlook)

Outils

Excel

Word

Outlook

Description du poste

We're partnering with our client, a healthcare communications organization, to find a detail-oriented Operations Coordinator based in Lexington, KY. This temp role involves supporting meeting planning, congress logistics, and KOL engagement activities. The position requires 2-3 days onsite per week. The ideal candidate is highly organized, thrives in fast-paced environments, and can manage multiple deadlines and stakeholders effectively.

The application deadline for this role is 10/26/2026.

Operations Coordinator Responsibilities:

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

Operations Coordinator Qualifications:

• Minimum of 2 years' experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Perks and Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• Commuter Benefit.
• eLearning and Ongoing Training.
• Education Reimbursement.

Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.