Healthcare Event Operations Coordinator (Hybrid Onsite)

Onward Search; Lexington (KY); Hybrid; USD 42,000 - 52,000; Part time

Benefits offered by this job

Medical, Dental, and Vision Insurance.

Life Insurance.

401(k) Program.

eLearning and Ongoing Training.

Education Reimbursement.

Job summary

Onward Search is partnering with a healthcare communications organization to staff an Operations Coordinator in Lexington, KY. This temporary role supports meeting planning, congress logistics, and KOL engagement with 2–3 days onsite weekly.

The ideal candidate is organized, deadline-driven, and skilled at managing multiple stakeholders in a fast-paced environment. The position entails coordinating travel, coordinating events, and maintaining materials and expense reports, with eligibility

Qualifications

• Minimum of 2 years’ experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Responsibilities

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

Skills

Meeting planning

Organization

Multitasking

MS Office

Healthcare/life sciences

Job description

Onward Search is partnering with a healthcare communications organization to staff an Operations Coordinator in Lexington, KY. This temporary role supports meeting planning, congress logistics, and KOL engagement with 2–3 days onsite weekly.

The ideal candidate is organized, deadline-driven, and skilled at managing multiple stakeholders in a fast-paced environment. The position entails coordinating travel, coordinating events, and maintaining materials and expense reports, with eligibility