Hybrid Healthcare Events & Meetings Coordinator

Onward Search

Lexington (KY)

Hybrid

USD 25,000 - 41,000

Full time

8 days ago

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Benefits offered by this job

Medical, Dental, and Vision Insurance.

Life Insurance.

401(k) Program.

Commuter Benefit.

eLearning and Ongoing Training.

Education Reimbursement.

Job summary

Onward Search is partnering with a healthcare communications client in Lexington, KY to hire an Operations Coordinator for a temp role. You will support meeting planning, congress logistics, and KOL engagement while spending 2–3 days onsite weekly.

The role emphasizes strong organization, deadline management, and seamless coordination with stakeholders. The ideal candidate brings 2+ years in meeting planning or project coordination, is proficient in MS Office, and can handle multiple priorities

Qualifications

Minimum 2 years' experience in meeting planning, event operations, or project coordination.
Highly organized with strong attention to detail and ability to meet tight deadlines.
Proficient in Microsoft Office, especially Excel, Word, and Outlook.
Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Responsibilities

Coordinate travel plans for KOLs, speakers, and teams with smooth itineraries and reimbursements.
Plan and execute congresses, meetings, and events, managing attendee logistics and AV.
Prepare meeting materials, coordinate onsite production, and monitor supplies.
Maintain expense tracking, ensure compliance, and support survey reporting activities.
Communicate with vendors, internal teams, and external stakeholders to ensure delivery.