Operations Coordinator — Meeting and Congress Support [84100]

Onward Search; Lexington (KY); Hybrid; USD 42,000 - 60,000; Part time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(k) Program

eLearning and Ongoing Training

Education Reimbursement

Job summary

Onward Search partners with a healthcare communications organization to place an Operations Coordinator in Lexington, KY. This temporary role supports meeting planning, congress logistics, and KOL engagement activities, with 2–3 onsite days per week to ensure smooth coordination.

The ideal candidate is highly organized, thrives in fast-paced environments, and can manage multiple deadlines and stakeholders. Proficiency with Microsoft Office (Excel, Word, Outlook) and a background in healthcare or

Qualifications

• Minimum 2 years in meeting planning, event operations, or project coordination.
• Strong organizational skills with attention to detail.
• Ability to handle multiple priorities and tight deadlines.
• Experience in healthcare, pharmaceutical, or life sciences environments preferred.

Responsibilities

• Coordinate travel plans for KOLs, speakers, and teams, including expense reimbursements.
• Support planning and execution of congresses, meetings, and events; manage attendee logistics and AV.
• Prepare and distribute meeting materials, coordinate onsite production, and inventory supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting.
• Communicate with vendors, internal teams, and external stakeholders to ensure seamless delivery.

Skills

Organizational skills

Meeting planning

Multi-tasking

MS Office (Excel, Word, Outlook)

Tools

Microsoft Office

Job description

We’re partnering with our client, a healthcare communications organization, to find a detail-oriented Operations Coordinator based in Lexington, KY. This temp role involves supporting meeting planning, congress logistics, and KOL engagement activities. The position requires 2–3 days onsite per week. The ideal candidate is highly organized, thrives in fast-paced environments, and can manage multiple deadlines and stakeholders effectively.

The application deadline for this role is 10/26/2026.

Operations Coordinator Responsibilities:

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

Operations Coordinator Qualifications:

• Minimum of 2 years’ experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Perks and Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• eLearning and Ongoing Training.
• Education Reimbursement.

Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.