Operations Coordinator [84090]

Onward Search; Lexington (KY); Híbrido; USD 42.000 - 52.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, and Vision Insurance.

Life Insurance.

401(k) Program.

eLearning and Ongoing Training.

Education Reimbursement.

Descripción de la vacante

Onward Search is partnering with a healthcare communications organization to staff an Operations Coordinator in Lexington, KY. This temporary role supports meeting planning, congress logistics, and KOL engagement with 2–3 days onsite weekly.

The ideal candidate is organized, deadline-driven, and skilled at managing multiple stakeholders in a fast-paced environment. The position entails coordinating travel, coordinating events, and maintaining materials and expense reports, with eligibility

Formación

• Minimum of 2 years’ experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Responsabilidades

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

Conocimientos

Meeting planning

Organization

Multitasking

MS Office

Healthcare/life sciences

Descripción del empleo

We’re partnering with our client, a healthcare communications organization, to find a detail-oriented Operations Coordinator based in Lexington, KY. This temp role involves supporting meeting planning, congress logistics, and KOL engagement activities. The position requires 2–3 days onsite per week. The ideal candidate is highly organized, thrives in fast-paced environments, and can manage multiple deadlines and stakeholders effectively.

The application deadline for this role is 10/26/2026.

Operations Coordinator Responsibilities:

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

Operations Coordinator Qualifications:

• Minimum of 2 years’ experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Perks and Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• eLearning and Ongoing Training.
• Education Reimbursement.

Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.