Onsite Healthcare Events & Operations Coordinator

Onward Search; Lexington (KY); On-site; USD 2,755,000 - 3,857,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance.

Life Insurance.

401(k) Program.

Commuter Benefit.

eLearning and Ongoing Training.

Education Reimbursement.

Job summary

Onward Search in Lexington, KY is seeking an Operations Coordinator to support meeting planning, congress logistics, and KOL engagement activities for a healthcare communications client. The role is temp and onsite 2–3 days per week, with an application deadline of 10/26/2026.

The candidate should be highly organized, able to manage multiple deadlines, and coordinate with vendors and internal teams to ensure seamless event delivery. Prior healthcare or life sciences experience is preferred.

Qualifications

• Minimum of 2 years' experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Responsibilities

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

Skills

Meeting planning

Event operations

Project coordination

Organizational skills

Attention to detail

Multi-tasking

Stakeholder management

Tools

Excel

Word

Outlook

Job description

Onward Search in Lexington, KY is seeking an Operations Coordinator to support meeting planning, congress logistics, and KOL engagement activities for a healthcare communications client. The role is temp and onsite 2–3 days per week, with an application deadline of 10/26/2026.

The candidate should be highly organized, able to manage multiple deadlines, and coordinate with vendors and internal teams to ensure seamless event delivery. Prior healthcare or life sciences experience is preferred.