Operations Coordinator for Deals and Contracts

HIGH BRIDGE CONSULTING LLC; Newark (NJ); Hybrid; USD 55,000 - 75,000; Full time

Job summary

HIGH BRIDGE CONSULTING LLC seeks a Deal Operations Coordinator for our client in Newark, NJ. This hybrid role supports contract execution, data management, deal implementation, and partner onboarding within a fast-paced media environment.

You'll collaborate with Legal, Content Acquisition, Finance, and Operations teams to ensure accurate contract data, timely payments, and clean workflows, while applying strong analytical skills and attention to detail.

Qualifications

• B.A. or equivalent degree preferred.
• Strong attention to detail and organizational skills.
• Ability to work in a fast-paced, time-sensitive environment.
• Excellent communication skills to work with a wide variety of people.
• Proficiency in MS Office suite, particularly Excel.
• Problem-solving skills and ability to handle straightforward problems/projects.
• Ability to work collaboratively with peers and across team.

Responsibilities

• Support contract execution and deal implementation with Legal, Content Acquisition, and Content Operations.
• Manage contract data in databases and trackers.
• Onboard partners to financial and tax systems.
• Prepare monthly and quarterly reviews; ensure changes are applied correctly.
• Provide reporting and ad-hoc analysis for the Deal Operations team.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Time management

Education

B.A. or equivalent degree

Tools

MS Excel

Job description

Our client, a leading global technology company in the publishing industry, is seeking a Deal Operations Coordinator to join their team in Newark, NJ (Hybrid).

Coordinator, Deal Operations

As a key member of the Deal, Production & Localization Operations Team, the Coordinator, Deal Operations supports client contract execution, data management, deal implementation, and partner onboarding processes. This individual follows established processes to manage changes over contract lifecycle, maintain good working relationships with internal and external partners, and ensures the completeness and accuracy of client's contract data. They will work within their team on specific workflows, collaborating with others as needed. The ideal candidate will be an avid consumer of media with an interest in books & entertainment, a self-starter with strong analytical skills, and able to thrive in a high-energy entrepreneurial environment.

Primary Responsibilities

Rights & Contract Management

• Work closely with client's Legal, Content Acquisition & Development, and Content Operations Teams to facilitate contract execution and support deal implementation
• Identify the downstream impacts of new contracts and contract changes at the deal, title, and payment level across relevant systems and teams by following established processes and escalation paths as needed
• Enter terms in client's contract database and update internal trackers
• Ensure existing processes are followed and identify opportunities for improvement

Payment Operations

• Work closely with client's Finance team to on-board new partners to client's Financial & Tax systems
• Request upfront & milestone payments and update relevant trackers
• Assist in performing monthly and quarterly reviews by ensuring changes are implemented consistently and correctly

General Support

• Conduct ad-hoc research and analysis
• Respond to inquiries and trouble tickets
• Provide general operational support to the Deal, Production & Localization Operations team
• Participate in data clean-up projects as needed
• Provide reporting to support departmental operational activities

Role Requirements

• B.A. or equivalent degree preferred
• Strong attention to detail and organizational skills
• Ability to work in a fast-paced, time-sensitive environment
• Excellent communication skills to work with a wide variety of people
• Proficiency in MS Office suite, particularly Excel
• Problem-solving skills and ability to handle straightforward problems/projects
• Ability to work collaboratively with peers and across team

Preferred but not Required Qualifications

• Experience in an entertainment, digital media or publishing field and/or experience with contracts/IP licensing
• Working knowledge of database concepts & best practices
• Experience with SQL queries