Contract Management and Operations Coordinator

Avispa MedOps; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Group Medical, Dental, Vision, Life, &

Job summary

Avispa MedOps is seeking a Contract Management and Operations Coordinator for an onsite role in Los Angeles, CA. The position handles end-to-end contract lifecycle across licensing categories and regions, ensuring data accuracy and policy compliance.

The candidate will manage system validations, assist with renewals, and drive process improvements across contract systems and workflows. 3-month assignment with full-time hours and benefits support.

Qualifications

• 3-5 years of licensing industry experience.
• Bachelor's degree in Business, Finance, or PM.
• Entertainment/media licensing experience preferred.
• Advanced Excel skills with pivot tables and lookup functions, plus MS Office suite.
• Strong analytical and cross-functional communication abilities.
• Royalty accounting experience preferred.
• Experience in legal affairs, accounting, or operations management preferred.

Responsibilities

• Support end-to-end contract lifecycle across regions and business lines.
• Review deals in Salesforce for approvals and data accuracy; guide executives.
• Perform pre-execution validations in License Maestro; maintain data integrity.
• Identify and escalate system anomalies; support UAT and IT fixes.
• Assist renewal dashboards; update trackers and coordinate timely renewals.

Skills

Analytical thinking

Cross-functional communication

Project coordination

Education

Bachelor's degree in Business, Finance, or Project Management

Tools

Microsoft Excel

PowerPoint

Word

Outlook

License Maestro

Job description

Contract Management and Operations Coordinator VIAJP00001580

• Hourly pay: $40/hr
• Worksite: Leading digital streaming network (Los Angeles, CA 90038 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment

A leading digital streaming network seeks a Contract Management and Operations Coordinator to support the end-to-end contract lifecycle for global licensing across multiple regions and lines of business.

Contract Management and Operations Coordinator Responsibilities:

• Provide contract management support across licensed categories, regions, and lines of business, including Merchandising, Publishing, Promotions, Clip Licensing, and Location-Based Experiences. Review and manage Deal Memo submissions in Salesforce for timely approvals, data accuracy, and adherence to business, finance, and legal standards, serve as the subject matter expert guiding Account Executives through submissions, and review proposed deals against internal policies and SOPs.
• Perform pre-execution contract validations to ensure accurate deal setup in the contract management system (License Maestro), systematize amendment entries, maintain data integrity for complex commercial and financial structures, including flat fee and minimum guarantee deals, and manage end-to-end IP setup, including rights confirmation and restrictions.
• Identify, troubleshoot, and **escalate** system anomalies affecting contract performance or data quality, working with System Ops and IT to resolve defects, manage UAT testing and provide feedback to improve system functionality, and collaborate with the offshore execution team to resolve Zendesk tickets and accurately apply financial changes to deal setups.
• Support renewal dashboard enhancements, maintain renewal trackers, partner with Sales to secure timely renewal submissions, and deliver progress updates on expiring contracts.
• Manage and execute ad hoc projects, including agent transitions, rights acquisitions, data clean-ups and integrity analysis, process and policy impact assessments, and Account Executive onboarding and training, while driving continuous improvement of contract systems, workflows, and tools.

Contract Management and Operations Coordinator Qualifications:

• 3-5 years of relevant licensing industry work experience.
• Bachelor's degree in Business, Finance, or Project Management.
• Prior entertainment/media experience, with knowledge of entertainment and licensing industry practices.
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP), proficiency in Word, Outlook, and PowerPoint, and broad proficiency with business software and operational systems.
• Highly analytical, with the ability to identify root causes and assess the downstream impact of complex issues.
• Strong communication skills for liaising across Sales, Legal, Finance, IT, and other business partners.
• Royalty accounting experience is preferred.
• Experience in legal affairs, accounting, or operations management is preferred.

Shift:

• 9:00 AM to 6:00 PM.

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