Deal Operations Coordinator

Avispa-Technology-4; Newark (NJ); On-site; USD 100,289,000 - 128,943,000; Full time

Job summary

Avispa-Technology-4 is seeking a Deal Operations Coordinator to support contract execution, data management, deal implementation, and partner onboarding. The role is onsite in Newark, NJ, with hourly pay between $35 and $45.

The 9‑month assignment requires collaboration with Legal, Finance, and Content teams; strong Excel skills and database/SQL knowledge are a plus.

Qualifications

• Bachelor's degree or equivalent preferred.
• Proficiency in Microsoft Office, especially Excel.
• Experience in entertainment, digital media, or publishing, and/or with contracts or IP licensing.
• Working knowledge of database concepts and best practices.
• Experience with SQL queries preferred.

Responsibilities

• Facilitate contract execution and deal implementation; enter terms into the contract database and update internal trackers.
• Identify downstream impacts of contracts across systems and teams, and follow established processes.
• Partner with Finance to onboard new partners to financial and tax systems, request upfront and milestone payments, and update trackers.
• Conduct ad hoc research and analysis, respond to inquiries and trouble tickets, and provide reporting to support operational activities.
• Provide general operational support to the deal, production, and localization teams, and assist data cleanup projects.

Education

Bachelor's degree or equivalent

Tools

Excel

SQL

Database concepts

Job description

Deal Operations Coordinator 1230

• Hourly pay: $35-$45/hr
• Worksite: Leading podcast and audiobook company (Newark, NJ 07102 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment

A leading podcast and audiobook company is seeking a Deal Operations Coordinator to support contract execution, contract data management, deal implementation, and partner onboarding.

Deal Operations Coordinator Responsibilities:

• Work with Legal, Content Acquisition & Development, and Content Operations teams to facilitate contract execution and support deal implementation, entering terms in the contract database and updating internal trackers.
• Identify downstream impacts of new contracts and contract changes at the deal, title, and payment level across systems and teams, follow established processes and escalation paths, and identify process improvement opportunities.
• Partner with Finance to onboard new partners to financial and tax systems, request upfront and milestone payments, update trackers, and support monthly and quarterly reviews to ensure changes are implemented consistently and correctly.
• Conduct ad hoc research and analysis, respond to inquiries and trouble tickets, and provide reporting to support departmental operational activities.
• Provide general operational support to the deal, production, and localization operations team, and participate in data clean-up projects to ensure the completeness and accuracy of contract data.

Deal Operations Coordinator Qualifications:

• Bachelor's degree or equivalent is preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Experience in entertainment, digital media, or publishing, and/or with contracts or IP licensing, is preferred.
• Working knowledge of database concepts and best practices is preferred.
• Experience with SQL queries is preferred.

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