Operations Coordinator – Entry Level Admin & Data

VIVA USA Inc; Waukegan (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

VIVA USA Inc. is seeking an Operations Specialist to support emergency response, pre-construction surveying, project management and program monitoring across office, field and dispatch environments.

Entry level, administrative position. Primary tasks include payroll entry, data entry, customer appointments, and office supplies ordering, with a Mon-Fri schedule 7:00–3:30. Dispatch not required. You will interface with field staff and customers, update company systems, and keep records accurate.

Qualifications

• Entry level, administrative position.
• Requires 1 year of office experience and basic Windows skills.
• Primary duties include payroll entry, data entry, customer appointments, office supplies ordering, and meeting setup.
• Dispatch and scheduling is not required.
• Schedule: Mon-Fri 7-3:30.

Responsibilities

• Handle payroll entry and data entry tasks.
• Schedule and coordinate customer appointments.
• Order office supplies and prepare meeting setups.
• Support timekeeping and clerical tasks as needed.

Skills

Data entry

Payroll entry

Scheduling

Customer service

Windows basics

Education

High school diploma or equivalent

1 year office experience

Tools

MS Office

Windows OS

Job description

VIVA USA Inc. is seeking an Operations Specialist to support emergency response, pre-construction surveying, project management and program monitoring across office, field and dispatch environments.

Entry level, administrative position. Primary tasks include payroll entry, data entry, customer appointments, and office supplies ordering, with a Mon-Fri schedule 7:00–3:30. Dispatch not required. You will interface with field staff and customers, update company systems, and keep records accurate.