Operations & Scheduling Coordinator

FilterPro USA, LLC; Florence (AL); On-site; USD 21,000 - 30,000; Full time

Job summary

FilterPro USA, LLC is seeking an Operations Support Assistant to provide administrative and operational support to the VP, Inventory Manager, and Service Operations Support Manager. The role is office-based with limited customer interaction and focuses on data entry, reporting, and workflow coordination to maintain efficient daily operations across the service department.

You will handle scheduling, system updates, and generating daily reports, while ensuring accurate records and inventory data.

Qualifications

• Strong organizational and multitasking skills.
• High attention to detail and accuracy.
• Strong computer and data entry skills.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Ability to work independently and manage multiple priorities.
• Strong internal communication skills.

Responsibilities

• Provide day-to-day administrative support to leadership and operations teams.
• Enter pre-built schedules into the company system and adjust as needed.
• Run and distribute daily operational reports and pull invoices.
• Enter inventory transactions and assist with inventory tracking.
• Support workflow between operations, inventory, and leadership teams.
• Ensure data accuracy across service and inventory systems.

Skills

Organizational skills

Multitasking

Attention to detail

Data entry

Microsoft Office proficiency

Independent worker

Internal communication

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

FilterPro USA, LLC is seeking an Operations Support Assistant to provide administrative and operational support to the VP, Inventory Manager, and Service Operations Support Manager. The role is office-based with limited customer interaction and focuses on data entry, reporting, and workflow coordination to maintain efficient daily operations across the service department.

You will handle scheduling, system updates, and generating daily reports, while ensuring accurate records and inventory data.