Operations Coordinator: Cross‑Team Admin & Logistics

Cooper Machinery Services; Alice (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life, AD&D, disability

401(k) with 5% match

Parental leave

Employee Assistance Program (EAP)

Job summary

Cooper Machinery Services in Alice, TX is seeking an Operations Coordinator to provide administrative and operational support across departments in the Northwest Region. You will manage machine shop job orders, invoicing, purchasing, and vendor communications while keeping multiple teams aligned and customers served efficiently.

The role emphasizes organized, independent work, cross-functional coordination, and hands-on tasks like shelving and parts handling to support ongoing operations.

Qualifications

• High school diploma or GED equivalent required.
• Associate's or Bachelor's degree from an accredited college or university preferred.
• 3 to 5 years of experience in administration and support.
• Proficiency in Microsoft PowerPoint, Word, Excel, and Outlook; SAP experience required.
• Ability to lift at least 40 pounds and perform physical tasks such as placing items on shelves for storage or picking up parts from vendors.
• Effective time-management and organizational skills with the ability to balance multiple priorities.

Responsibilities

• Proactively support internal customers by independently managing assigned administrative responsibilities, balancing competing priorities, and responding to the needs of multiple team members.
• Provide office and service administrative support to teams and individuals across the Northwest Region.
• Create and invoice machine shop job orders and use SAP to support job creation and invoicing activities.
• Communicate with customers' Accounts Payable departments regarding cash collections and invoice-related matters.
• Handle purchasing activities and make Accounts Payable invoice arrangements for the shop and office.
• Coordinate with vendors on vendor setup, invoice questions, and payment resolution.
• Manage shipping and receiving activities, including placing items on shelves for storage and supporting parts pickup from vendors.
• Maintain effective communication and organization across multiple priorities while providing timely administrative support to business leaders and operational teams.
• Perform other duties as assigned in support of regional operations.

Skills

Microsoft Office

SAP

Education

Associate or Bachelor's degree

Tools

SAP

Job description

Cooper Machinery Services in Alice, TX is seeking an Operations Coordinator to provide administrative and operational support across departments in the Northwest Region. You will manage machine shop job orders, invoicing, purchasing, and vendor communications while keeping multiple teams aligned and customers served efficiently.

The role emphasizes organized, independent work, cross-functional coordination, and hands-on tasks like shelving and parts handling to support ongoing operations.