Operations Coordinator

Cooper Machinery Services LLC; Alice (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life and disability

401(k) with company match

Parental leave

EAP for mental health

Arc Fertility Benefits

Job summary

Cooper Machinery Services LLC in Alice, Texas, is seeking an Operations Coordinator to provide responsive administrative and operational support across the Northwest Region. You will manage administrative duties, purchasing, invoicing, vendor relationships, shipping and receiving, and job-order support, using SAP to create and invoice shop orders and coordinate with Accounts Payable.

If you are organized, dependable, and able to balance competing priorities, you will help keep customer

Qualifications

• High school diploma or GED required.
• Associate's or Bachelor's degree preferred.
• 3–5 years admin/support experience.
• Proficiency with Microsoft PowerPoint, Word, Excel, Outlook.
• SAP experience required.
• Ability to lift at least 40 pounds.
• Strong time-management and organizational skills.

Responsibilities

• Independently manage assigned administrative duties across the Northwest Region.
• Provide office and service admin support to teams and individuals.
• Create and invoice machine shop job orders and use SAP for invoicing.
• Communicate with Accounts Payable regarding invoices and cash collections.
• Handle purchasing activities and AP invoice arrangements.
• Coordinate with vendors on setup, invoices, and payments.
• Manage shipping and receiving and parts pickup from vendors.
• Maintain communication and organization across priorities to support leadership.
• Perform other duties to support regional operations.

Skills

Office administration

SAP experience

Microsoft Office Suite

Time management

Physical stamina

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

SAP

Job description

Location: Alice, TX | Department: Services | FLSA: Non-Exempt | Schedule: Regular, Full-Time

Keep operations moving and make an impact where the work happens. As an Operations Coordinator in Alice, Texas, you will provide responsive administrative and operational support that helps business leaders and teams stay organized, equipped, and focused on serving customers.

This role works across departments within the Northwest Region and serves as a key point of coordination for administrative activities, purchasing, invoicing, vendor relationships, shipping and receiving, and job-order support. If you are organized, resourceful, comfortable balancing competing priorities, and enjoy being the person others can rely on, this role gives you the opportunity to make a visible difference every day.

With roots dating to 1833 and a portfolio of iconic OEM brands, Cooper-Bessemer™, Ajax™, Superior™ and more, Cooper supports over 22,000 units in the field globally. This is your opportunity to be part of a team that keeps critical customer operations moving.

What You Will Do

• Proactively support internal customers by independently managing assigned administrative responsibilities, balancing competing priorities, and responding to the needs of multiple team members.
• Provide office and service administrative support to teams and individuals across the Northwest Region.
• Create and invoice machine shop job orders and use SAP to support job creation and invoicing activities.
• Communicate with customers' Accounts Payable departments regarding cash collections and invoice-related matters.
• Handle purchasing activities and make Accounts Payable invoice arrangements for the shop and office.
• Coordinate with vendors on vendor setup, invoice questions, and payment resolution.
• Manage shipping and receiving activities, including placing items on shelves for storage and supporting parts pickup from vendors.
• Maintain effective communication and organization across multiple priorities while providing timely administrative support to business leaders and operational teams.
• Perform other duties as assigned in support of regional operations.

Who You Are

You are an organized and dependable operations support professional who can manage details without losing sight of the bigger picture. You are comfortable working independently, communicating with customers and vendors, using business systems, and shifting between priorities in a fast-paced service environment.

Required Qualifications:

• High school diploma or GED equivalent required.
• Associate's degree or Bachelor's degree from an accredited college or university preferred.
• 3 to 5 years of experience in administration and support.
• Knowledge of general office management and current computer and office communication technologies.
• Proficiency in Microsoft PowerPoint, Word, Excel, and Outlook; SAP experience required.
• Ability to lift at least 40 pounds and perform physical tasks such as placing items on shelves for storage or picking up parts from vendors.
• Effective time-management and organizational skills with the ability to balance multiple priorities.

Preferred

• Strong oral and written communication skills.
• Strong interpersonal and leadership skills.
• Ability to work independently and take initiative.
• Strong problem-solving skills and sound judgment when addressing operational or administrative issues.

Why Join Us

• At Cooper Machinery Services, you'll be part of a team where your work directly supports the performance and reliability of critical energy infrastructure.
• Most benefits are effective on your first day of employment, with no waiting period.
• Comprehensive medical, dental, and vision insurance.
• Company-paid life, AD&D, short-term, and long-term disability coverage, with a 6-month short-term disability waiting period.
• Voluntary life, AD&D, and long-term disability buy-up plan.
• Voluntary benefit plans including accident, critical illness, and hospital indemnity insurance plans.
• 401(k) with up to 5% company match, with employees 100% vested on Day 1.
• Maternity and parental leave, Arc Fertility Benefits, and an Employee Assistance Program (EAP) for mental health support.

Cooper Machinery Services is an equal opportunity employer and gives all qualified applicants consideration of employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.