Operations Coordinator: Admin, Invoicing & Vendor Support

Cooper Machinery Services LLC; Alice (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life and disability

401(k) with company match

Parental leave

EAP for mental health

Arc Fertility Benefits

Job summary

Cooper Machinery Services LLC in Alice, Texas, is seeking an Operations Coordinator to provide responsive administrative and operational support across the Northwest Region. You will manage administrative duties, purchasing, invoicing, vendor relationships, shipping and receiving, and job-order support, using SAP to create and invoice shop orders and coordinate with Accounts Payable.

If you are organized, dependable, and able to balance competing priorities, you will help keep customer

Qualifications

• High school diploma or GED required.
• Associate's or Bachelor's degree preferred.
• 3–5 years admin/support experience.
• Proficiency with Microsoft PowerPoint, Word, Excel, Outlook.
• SAP experience required.
• Ability to lift at least 40 pounds.
• Strong time-management and organizational skills.

Responsibilities

• Independently manage assigned administrative duties across the Northwest Region.
• Provide office and service admin support to teams and individuals.
• Create and invoice machine shop job orders and use SAP for invoicing.
• Communicate with Accounts Payable regarding invoices and cash collections.
• Handle purchasing activities and AP invoice arrangements.
• Coordinate with vendors on setup, invoices, and payments.
• Manage shipping and receiving and parts pickup from vendors.
• Maintain communication and organization across priorities to support leadership.
• Perform other duties to support regional operations.

Skills

Office administration

SAP experience

Microsoft Office Suite

Time management

Physical stamina

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

SAP

Job description

Cooper Machinery Services LLC in Alice, Texas, is seeking an Operations Coordinator to provide responsive administrative and operational support across the Northwest Region. You will manage administrative duties, purchasing, invoicing, vendor relationships, shipping and receiving, and job-order support, using SAP to create and invoice shop orders and coordinate with Accounts Payable.

If you are organized, dependable, and able to balance competing priorities, you will help keep customer