Operations Coordinator

Paylocity; Hayward (WI); On-site; USD 37,000 - 42,000; Full time

Job summary

Paylocity in Hayward, WI is hiring an Operations Coordinator II to support plant operations. This role handles shipping, daily reporting, inventory, and AP/PO tasks under the Plant Manager, with daily collaboration across the corporate office.

You will coordinate with office staff, update system reporting, and assist HR initiatives such as onboarding and payroll support. Strong organizational and communication skills are essential for success.

Qualifications

• Above average communication skills, both oral and written.
• Excellent organization and attention to detail.
• Ability to work in a team and manage through others.
• Experience in manufacturing office and accounting preferred; Sage experience is a plus.

Responsibilities

• Shipping: print BOLs, reconcile and ship in Sage, coordinate with AR for invoicing.
• Daily Reporting: assist weekly production schedule and report production.
• Inventory Cycle Counts: support weekly/month-end close incl. physical inventory and AP invoices.
• AP Invoice Management: code invoices and scan slips to corporate share folder.
• Purchase Order Receipts: receive non-stock, raw material, packaging material.
• HR Coordination: onsite HR support, onboarding, payroll, timeclock, benefits coordination.
• Other Administrative Support: assist PM and safety program, update daily reports, mail distribution.

Skills

Communication

Organization

Teamwork

Multitasking

Tools

SAGE

Microsoft Word

Excel

Job description

Description

Operations Coordinator II

Hours: M-F 8am-5pm

Pay: $18-$20 DOE

Position Description

This Operations Coordinator position is an administrative position supporting plant operations. He/she will work directly with an existing Operations Coordinator with some key focus areas including; Shipping, Daily Reporting, and Inventory. With support from office staff, this role reports directly to the Plant Manager. The individual must be adept at anticipating needs, taking initiative, problem solving, and coordination with the corporate office.

Primary Objectives

• Ensure system updates are made across various platforms for accurate reporting and accounting daily.
• Act as key support role for Plant Manager as it relates to office functions supporting the plant operations.
• Coordinate activities and initiatives with the corporate office.

Major Areas of Responsibility Include

• Shipping (50%)
  • Printing BOLs/Picking slips.
  • Reconciling BOLs and doing ship all function in Sage.
  • Communicating BOLs with AR Department for invoicing.
  • Signing trucks in and out of the plant for outgoing shipments.
• Daily Reporting (15%)
  • Assists with generating weekly production schedule and recording actual production.
  • Communicates and coordinates customer order fulfillment with warehouse and packaging personnel.
  • Review daily bagging reports and update finished goods inventory (Build assemblies).
• Inventory Cycle Counts (15%)
  • Support the finance department on all weekly and month end close procedures including but not limited to physical inventory, AP Invoice management.
• AP Invoice Management (5%)
  • Code invoices and communicate to AP department
  • Scan picking slips to Corp share folder
• Purchase Order Receipts (5%)
  • Receipt Non-Stock supplies
  • Receipt Raw material (Sawdust)
  • Receipt Packaging Material
• Human Resources Coordination (5%)
  • Work with senior HR staff on all initiatives including but not limited to: Onsite HR support, New Employee Onboarding support, Payroll support, Timeclock support, general HR recordkeeping, onsite benefits coordination.
• Other Administrative Support (5%)
  • Provide support to PM and safety program
  • Update daily reports as assigned
  • Postal mail and daily package distribution

Knowledge, Skills, and Abilities

• Above average skills in communication both oral and written.
• Above average skills in organization and attention to detail.
• Demonstrates ability to work as a teamwork and effectively manage through others.
• Demonstrates the ability to work under pressure and multi-task.
• Previous experience in manufacturing office and accounting preferred.
• Computer skills including Microsoft Word & Excel, SAGE experience preferred.

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