Operations Coordinator

Lignetics, INC.; Northern (KY); Hybrid; USD 25,000 - 28,000; Full time

Job summary

Paylocity in Kentucky seeks an Operations Coordinator II to support plant operations, handling shipping, daily reporting and inventory, reporting to Plant Manager, and coordinating with office staff.

Responsibilities include updating systems for reporting, assisting with weekly production schedules, coordinating with warehouse, handling AP invoices, PO receipts, HR coordination, and general admin support. Strong communication, organization, and teamwork are essential.

Qualifications

• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to work in a team and manage multiple tasks under pressure.
• Experience in manufacturing office and accounting preferred; Sage experience preferred.

Responsibilities

• Shipping coordination including BOLs, ship-all in Sage, and carrier communications.
• Daily reporting and updating production schedules and finished goods inventory.
• Inventory cycle counts and supporting monthly close and AP invoice management.
• Purchase order receipts including non-stock, raw materials, and packaging.
• HR coordination: onboarding, payroll support, timekeeping, benefits coordination.
• General admin support: assist PM, update reports, mail and package distribution.

Skills

Communication

Organization

Teamwork

Multi-tasking

Manufacturing office experience

Tools

Microsoft Word

Excel

Sage

Job description

Description

Operations Coordinator II

Hours: M-F 8am-5pm

Pay: $18-$20 DOE

Position Description:

This Operations Coordinator position is an administrative position supporting plant operations. He/she will work directly with an existing Operations Coordinator with some key focus areas including; Shipping, Daily Reporting, and Inventory. With support from office staff, this role reports directly to the Plant Manager. The individual must be adept at anticipating needs, taking initiative, problem solving, and coordination with the corporate office.

Primary Objectives:

• Ensure system updates are made across various platforms for accurate reporting and accounting daily.
• Act as key support role for Plant Manager as it relates to office functions supporting the plant operations.
• Coordinate activities and initiatives with the corporate office.

Major Areas of Responsibility Include:

Shipping (50%)

• Printing BOLs/Picking slips.
• Reconciling BOLs and doing ship all function in Sage.
• Communicating BOLs with AR Department for invoicing.
• Signing trucks in and out of the plant for outgoing shipments.

Daily Reporting (15%)

• Assists with generating weekly production schedule and recording actual production.
• Communicates and coordinates customer order fulfillment with warehouse and packaging personnel.
• Review daily bagging reports and update finished goods inventory (Build assemblies).

Inventory Cycle Counts (15%)

• Support the finance department on all weekly and month end close procedures including but not limited to physical inventory, AP Invoice management.

AP Invoice Management (5%)

• Code invoices and communicate to AP department
• Scan picking slips to Corp share folder

Purchase Order Receipts (5%)

• Receipt Non-Stock supplies
• Receipt Raw material (Sawdust)
• Receipt Packaging Material

Human Resources Coordination (5%)

• Work with senior HR staff on all initiatives including but not limited to: Onsite HR support, New Employee Onboarding support, Payroll support, Timeclock support, general HR recordkeeping, onsite benefits coordination.

Other Administrative Support (5%)

• Provide support to PM and safety program
• Update daily reports as assigned
• Postal mail and daily package distribution

Knowledge, Skills, and Abilities

• Above average skills in communication both oral and written.
• Above average skills in organization and attention to detail.
• Demonstrates ability to work as a teamwork and effectively manage through others.
• Demonstrates the ability to work under pressure and multi-task.
• Previous experience in manufacturing office and accounting preferred.
• Computer skills including Microsoft Word & Excel, SAGE experience preferred.

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