Operations Coordinator: Admin, Compliance & Facilities

Datasoft Technologies, Inc.; Suwanee (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Datasoft Technologies, Inc. is seeking an proactive Operations Coordinator to support our staffing agency operations. You will drive administrative efficiency, manage office functions, and assist cross-functional teams with documentation, vendor coordination, and client materials.

Your role emphasizes confidentiality, strong communication, and the ability to juggle multiple priorities in a fast-paced environment, enabling the recruitment team to connect talent with opportunities.

Qualifications

• 2+ years in office management or administrative role, ideally in staffing, HR, or sales-driven env.
• Strong organization and prioritization in fast-paced setting with attention to detail.
• Advanced proficiency in Microsoft Office 365; experience with ATS or CRM platforms.
• Proven ability to handle sensitive employee and company information discreetly and professionally.
• Strong communication skills to interact with candidates and senior leadership.

Responsibilities

• Manage office expenses, vendor invoicing, and payment tracking; notify manager and accounting of overdue invoices.
• Maintain a well-run office environment; coordinate basic IT troubleshooting and office supplies; track equipment inventory.
• Manage lease documentation for multiple locations and liaise with building management teams.
• Provide day-to-day administrative support across the organization as needed.
• Track, update, and distribute Certificates of Insurance in response to client requests.
• Manage corporate registrations and business licenses for ongoing compliance.
• Assist Business Development Manager with creating and editing PowerPoint presentations and client materials.
• Support the RFP process by gathering and organizing company, client, and employee information.
• Register the company in new client portals and maintain registrations with up-to-date information.
• Serve as internal point of contact for the company website managed by a third-party vendor.

Skills

Microsoft Office 365

Applicant Tracking Systems (ATS)

CRM platforms

Confidentiality

Communication skills

Organization & prioritization

Tools

PowerPoint

Microsoft Office

Job description

Datasoft Technologies, Inc. is seeking an proactive Operations Coordinator to support our staffing agency operations. You will drive administrative efficiency, manage office functions, and assist cross-functional teams with documentation, vendor coordination, and client materials.

Your role emphasizes confidentiality, strong communication, and the ability to juggle multiple priorities in a fast-paced environment, enabling the recruitment team to connect talent with opportunities.