Operations Coordinator

Capitolis; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

Capitolis is looking for a highly organized and proactive Operations Coordinator to streamline day-to-day operations. Responsibilities include onboarding new hires, enhancing employee engagement initiatives, maintaining policies, and managing HR data. The ideal candidate should have a Bachelor’s degree in Business Administration or a related field, along with 2+ years of operational experience. Proficiency in Google Workspace and project management tools is essential. The position offers the chance to directly contribute to the company's success and improve internal processes.

Qualifications

• 2+ years of experience in an operational or administrative role, preferably in a fast-paced environment.
• Exceptional organizational and time-management skills with a strong attention to detail.
• Self-starter with a strong sense of ownership and results-driven mindset.

Responsibilities

• Own the onboarding process for new hires.
• Assist in planning and executing employee engagement initiatives.
• Help maintain and update employee handbooks and policies.
• Manage employee records and update HR systems.
• Coordinate interviews and manage candidate communications.
• Identify inefficiencies and propose improvements to streamline operations.
• Support planning and execution of company-wide initiatives.
• Organize and maintain accurate records and reports.
• Manage contracts and communications with third-party vendors.
• Plan and execute team events and company-wide gatherings.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Problem-solving

Project management

Education

Bachelor’s degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Asana

Trello

Notion

Job description

Role Description

We are seeking a highly organized and proactive Operations Coordinator to support and optimize our day‑to‑day operations. The ideal candidate is a resourceful problem solver with strong attention to detail, a knack for agile project management, and a passion for driving operational efficiency. You will play a key role in ensuring the seamless functioning of our internal processes, contributing directly to the company's success.

Key Responsibilities:

• Onboarding: Own the onboarding process for new hires, ensuring a seamless and welcoming experience.
• Employee Engagement: Assist in planning and executing employee engagement initiatives, such as wellness programs, recognition events, and team‑building activities.
• Policy Management: Help maintain and update employee handbooks, policies, and procedures, ensuring compliance with local and national regulations.
• HR Administration: Manage employee records, update HR systems, and ensure accurate tracking of PTO, benefits, and other HR‑related data.
• Recruitment Support: Coordinate interviews, manage candidate communications, and assist with scheduling as needed.
• Process Optimization: Identify inefficiencies in current workflows and propose improvements to streamline operations.
• Project Coordination: Support the planning and execution of company‑wide initiatives, ensuring timely delivery of objectives.
• Data Management: Organize and maintain accurate records, reports, and documentation across operational systems.
• Vendor Management: Serve as the point of contact for third‑party vendors, managing contracts, invoices, and related communications.
• Event Coordination: Plan and execute team events, offsites, and company‑wide gatherings.

Qualifications:

• Bachelor’s degree in Business Administration, Operations, or a related field (or equivalent experience).
• 2+ years of experience in an operational or administrative role, preferably in a fast‑paced environment.
• Exceptional organizational and time‑management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in office productivity tools (e.g., Google Workspace, Microsoft Office) and familiarity with project management tools (e.g., Asana, Trello, Notion).
• Ability to manage multiple priorities and adapt to changing needs with a positive attitude.
• Self‑starter with a strong sense of ownership and a results‑driven mindset.
• Experience in a technology‑focused environment is a plus.

Dynamo AI is committed to maintaining compliance with all applicable local and state laws regarding job listings and salary transparency. This includes adhering to specific regulations that mandate the disclosure of salary ranges in job postings or upon request during the hiring process. We strive to ensure our practices promote fairness, equity, and transparency for all candidates.

Salary for this position may vary based on several factors, including the candidate’s experience, expertise, and the geographic location of the role. Compensation is determined to ensure competitiveness and equity, reflecting the cost of living in different regions and the specific skills and qualifications of the candidate.