Operations Coordinator [84121]

Onward Search; Lexington (KY); Hybrid; USD 30,000 - 39,000; Part time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(k) Program

eLearning and Ongoing Training

Education Reimbursement

Job summary

Onward Search in Lexington, KY is seeking an Operations Coordinator for a temporary assignment based in Lexington, with on-site presence 2-3 days per week. The role focuses on meeting planning, congress logistics, and KOL engagement while coordinating travel and event support.

You will manage travel arrangements, plan events, track expenses, and work with stakeholders to ensure seamless execution. Strong organizational skills and 2+ years in related roles are required, with proficiency in

Qualifications

• 2+ years of experience in meeting planning or event operations.
• Strong organization and time management with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office: Excel, Word, Outlook.

Responsibilities

• Organize and coordinate travel for KOLs, speakers, and internal team members, including approvals and documenting travel details.
• Assist in planning and executing congresses, meetings, and events by coordinating venue requirements, attendee logistics, and audiovisual/catering support.
• Prepare and distribute meeting materials, monitor inventory, and support onsite activities for smooth execution.
• Track expenses, process reimbursements, and maintain compliance documentation including surveys and debarment checks.
• Communicate with vendors and internal/external stakeholders to provide updates and resolve issues.

Skills

Meeting planning

Event operations

Project coordination

Time management

Communication

Travel coordination

Tools

Microsoft Excel

Microsoft Outlook

Word

Job description

A leading healthcare communications organization is hiring an Operations Coordinator to support meeting planning, congress logistics, and KOL engagement activities. This temp role is based in Lexington, KY (2-3 Days Per Week Onsite). The position involves coordinating travel, managing event logistics, supporting operational functions, tracking expenses, and collaborating with stakeholders to ensure seamless event execution.

The application deadline for this role is 10/23/2026.

Operations Coordinator Responsibilities:

• Organize and coordinate travel arrangements for KOLs, speakers, and internal team members, including managing approval processes and documenting travel details.
• Assist in planning and executing congresses, meetings, and other events by coordinating venue requirements, attendee logistics, and supporting audiovisual and catering needs.
• Prepare and distribute meeting materials, monitor inventory, and support onsite event activities to ensure smooth execution.
• Track and report expenses, process reimbursements, and maintain compliance documentation, including survey activities and debarment checks.
• Communicate effectively with vendors, internal teams, and external stakeholders to provide updates and resolve issues proactively.

Operations Coordinator Qualifications:

• Minimum of 2 years' experience in meeting planning, event operations, or project coordination.
• Strong organization and time management skills with exceptional attention to detail.
• Ability to handle multiple priorities and meet deadlines efficiently.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite, especially Excel, Word, and Outlook.

Perks and Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• eLearning and Ongoing Training.
• Education Reimbursement.

Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.