Event Logistics Coordinator: Hybrid & In-Person

OPEN Health Group; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Paid vacation and holidays

Training and development opportunities

CSR program

Global collaborative environment

Diversity & inclusion culture

Job summary

OPEN Health Group in Kentucky is seeking a Meeting Coordinator to support Meeting Planners for in-person, virtual, and hybrid events. You will assist with attendee management, logistics, vendor coordination, and documentation to ensure accurate, organized, and smooth operations across all meetings.

The role requires 1–3 years in events or project coordination, with Cvent experience preferred and training willingness. Travel ~30% and on-site support at events will be necessary.

Qualifications

• 1–3 years in meetings, events, hospitality, or project coordination.
• Cvent experience preferred; willingness to complete training required.

Responsibilities

• Support planners with logistics including rooming lists, transportation grids, materials, and vendor communication.
• Assist with attendee list management, data entry, and updates
• Work closely with Senior Planner/Planner on CVENT Site creation and management
• Manages and maintains internal and external action trackers to drive accountability and progress
• Support planners to manage housing lists
• Meeting Materials Management (name badges, table tents, sign-in sheets, pre-con slides, etc.)
• Manage Executive Encounter reservations
• Monitor registration inboxes and provide timely attendee support.
• Assist with pharmaceutical meeting documentation including sign-in sheets and file organization.
• Support on-site operations including registration desk, signage placement, and attendee guidance as needed
• Help collect vendor estimates, invoices, and receipts for financial tracking.

Skills

Event coordination

Attendee management

Vendor communication

Logistics planning

Cvent experience

Tools

Cvent

Job description

OPEN Health Group in Kentucky is seeking a Meeting Coordinator to support Meeting Planners for in-person, virtual, and hybrid events. You will assist with attendee management, logistics, vendor coordination, and documentation to ensure accurate, organized, and smooth operations across all meetings.

The role requires 1–3 years in events or project coordination, with Cvent experience preferred and training willingness. Travel ~30% and on-site support at events will be necessary.