Healthcare Events Operations Coordinator

Onward Search; Lexington (KY); Hybrid; USD 30,000 - 39,000; Part time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(k) Program

eLearning and Ongoing Training

Education Reimbursement

Job summary

Onward Search in Lexington, KY is seeking an Operations Coordinator for a temporary assignment based in Lexington, with on-site presence 2-3 days per week. The role focuses on meeting planning, congress logistics, and KOL engagement while coordinating travel and event support.

You will manage travel arrangements, plan events, track expenses, and work with stakeholders to ensure seamless execution. Strong organizational skills and 2+ years in related roles are required, with proficiency in

Qualifications

• 2+ years of experience in meeting planning or event operations.
• Strong organization and time management with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office: Excel, Word, Outlook.

Responsibilities

• Organize and coordinate travel for KOLs, speakers, and internal team members, including approvals and documenting travel details.
• Assist in planning and executing congresses, meetings, and events by coordinating venue requirements, attendee logistics, and audiovisual/catering support.
• Prepare and distribute meeting materials, monitor inventory, and support onsite activities for smooth execution.
• Track expenses, process reimbursements, and maintain compliance documentation including surveys and debarment checks.
• Communicate with vendors and internal/external stakeholders to provide updates and resolve issues.

Skills

Meeting planning

Event operations

Project coordination

Time management

Communication

Travel coordination

Tools

Microsoft Excel

Microsoft Outlook

Word

Job description

Onward Search in Lexington, KY is seeking an Operations Coordinator for a temporary assignment based in Lexington, with on-site presence 2-3 days per week. The role focuses on meeting planning, congress logistics, and KOL engagement while coordinating travel and event support.

You will manage travel arrangements, plan events, track expenses, and work with stakeholders to ensure seamless execution. Strong organizational skills and 2+ years in related roles are required, with proficiency in