Healthcare Events & Logistics Coordinator

Onward Search; Lexington (KY); Hybride; USD 30 000 - 41 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, and Vision Insurance

Life Insurance

401(k) Program

eLearning and Ongoing Training

Education Reimbursement

Résumé du poste

Onward Search is partnering with a healthcare communications client to fill an Operations Coordinator role in Lexington, KY. This temporary position requires 2–3 days onsite per week and focuses on meeting planning, congress logistics, and KOL engagement activities.

The ideal candidate will be highly organized, able to manage multiple deadlines and stakeholders in a fast-paced environment. The assignment runs for at least 10 weeks with potential extensions and eligibility requirements apply.

Qualifications

• Minimum of 2 years’ experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Responsabilités

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

Connaissances

Meeting planning

Event coordination

Stakeholder management

Time management

Attention to detail

Outils

Excel

Word

Outlook

Description du poste

Onward Search is partnering with a healthcare communications client to fill an Operations Coordinator role in Lexington, KY. This temporary position requires 2–3 days onsite per week and focuses on meeting planning, congress logistics, and KOL engagement activities.

The ideal candidate will be highly organized, able to manage multiple deadlines and stakeholders in a fast-paced environment. The assignment runs for at least 10 weeks with potential extensions and eligibility requirements apply.