Operations Coordinator

The Royal Group; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Life insurance

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Job summary

The Royal Group, an affiliate of Schwarz Partners, is seeking an Operations Coordinator to support our Marlton, NJ facility. The role provides administrative and operational support to Project Managers and Operations leadership to ensure efficient project execution and day-to-day operations.

Responsibilities include maintaining project tracking systems, coordinating logistics and vendor activities, and ensuring workflow visibility across multiple projects, serving as a liaison between internal

Qualifications

• Associate degree preferred; experience also qualifies.
• 2+ years of experience in operations coordination, project coordination, or logistics.

Responsibilities

• Provide administrative and operational support to office staff and project teams.
• Monitor shipment status and communicate delivery updates to stakeholders.
• Create, process, and manage purchase orders; liaise with vendors.
• Maintain project tracking and reporting tools.
• Coordinate prototype shipments, testing schedules, and logistics.
• Support workflow visibility through reporting and tracking systems.
• Assist in preparing for customer visits, meetings, and presentations.
• Coordinate courier, shipping, and logistics activities.
• Support office operations, facilities coordination, and vendor relationships.

Skills

Microsoft Excel

Office Suite

ERP systems

Project management

Multitasking

Communication

Education

Associate degree

Bachelor's degree

Tools

ERP systems

Workflow tracking systems

Purchasing systems

Job description

The Royal Group, an affiliate of Schwarz Partners, is currently seeking an Operations Coordinator to support our Marlton, NJ., facility. The Operations Coordinator is responsible for providing administrative and operational support to Project Managers and Operations leadership to ensure efficient project execution and day-to-day business operations. This role is responsible for maintaining project tracking systems, supporting operational processes and documentation, coordinating logistics and vendor activities, and ensuring workflow visibility across multiple projects. The Operation Coordinator serves as a key liaison between internal teams, vendors, and service providers to help drive operational efficiency, communication, and project success.

The Royal Group’smission is to provide value-added solutions to the most demanding customers.

ESSENTIAL JOB FUNCTIONS FOR THIS POSITION:

• Provide administrative and operational support to the office staff, ensuring timely completion of project-related tasks and deliverables.
• Monitor shipment status and proactively communicate delivery updates and resolution plans to internal stakeholders.
• Create, process, and manage purchase orders while assisting with vendor communications and follow-up activities.
• Maintain project tracking systems, operational documentation, workflow records, and related reporting tools
• Coordinate prototype shipments, testing schedules, logistics, and associated documentation.
• Support workflow visibility initiatives through reporting, operational tracking systems, and process monitoring activities.
• Assist in preparing for customer visits, meetings, presentations, and overall office operational readiness.
• Coordinate courier, shipping, and logistics activities to support projects and operational requirements.
• Support office operations, facilities coordination, office supply management, and vendor relationships.

REQUIRED EDUCATION / EXPERIENCE:

• Associate degree i preferred. Experience is also a qualifier.
• 2+ years of experience in operations coordination, project coordination, or logistics.

PREFERRED EDUCATION / EXPERIENCE:

• Bachelor's degree preferred but not required.
• Experience with ERP systems, purchasing, logistics, project coordination, or operational support functions.
• Experience working in manufacturing, retail displays, packaging, fulfillment, or related industries.

• Experience supporting cross-functional teams.

REQUIRED SKILLS & ABILITIES:

• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Teams.
• Experience with ERP, project management, or workflow tracking systems preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.

AS AN INDUSTRY LEADER, THE ROYAL GROUP OFFERS:

• Year-round employment for job stability.
• Unlimited opportunities for growth, training, and career advancement.
• Exceptional pay and great, affordable benefits (including life, medical, dental, vision, 401(k) with company match and more!).
• A clean facility, featuring state-of-the-art technology.
• A respectful, empowering, team-oriented and employee-friendly environment.
• The Royal Group truly values our employees as our greatest asset, and we strive to support both you and your family at work and in life.

If you would like to be part of a forward-thinking team with a family feel, culture of excellence, and customer-focused reliability, we want you to be a part of our team!

Our organization is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.