Operations Support Coordinator

SGS; Village of Farmingdale (NY); On-site; USD 27,552 - 31,684; Part time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Tuition reimbursement program

Job summary

SGS, located in the Village of Farmingdale, New York, is seeking an Administrative Assistant to enhance operational efficiency through various administrative tasks. Responsibilities include clerical duties, customer report review, and order entry.

Ideal candidates should possess strong organizational and interpersonal skills, be proficient in Microsoft Office, and be capable of handling multiple projects simultaneously. The work environment promotes professional growth with benefits including health insurance, 401(k), and paid time off.

Qualifications

• Ability to coordinate multiple projects at once.
• Ability to work independently, use time wisely and multi-task.
• Strong attention to detail and organizational and interpersonal skills.

Responsibilities

• Provide administrative support to the operations team to increase overall efficiency.
• Perform clerical duties including filing, scanning, and emailing.
• Review customer test reports and customer cards for accuracy.
• Type customer test reports and prepare customer quotations.

Skills

Microsoft Office proficiency

Attention to detail

Organizational skills

Interpersonal skills

Ability to multi-task

Intermediate reasoning skills

Job description

Summary

Performs administrative and operational tasks to increase the overall efficiency of a company's daily business operations. Supports functions related to administrative support of Operations, Facilities and Quality Control for assigned location.

Job Functions

• Provide administrative support to operations team to increase the overall efficiency of a company's daily business operation.
• Perform clerical duties including filing, scanning and emailing.
• Review customer test reports & customer cards for accuracy.
• Type test customer test reports.
• Prepare and email customer quotation at direction of sales team.
• Review the test sample entry for accuracy.
• Oracle order confirmation and proforma invoice entry.
• Provides excellent customer service to clients, and maintains positive interaction with peers and supervisors.
• Performs additional office management tasks as directed.
• Adheres to internal standards, policies, and procedures.

Qualifications

Education and Experience

• Ability to coordinate multiple projects at once.
• Ability to work independently, use time wisely and multi-task.

Knowledge / Skills / Abilities

• Language Skills: English
• Mathematical Skills: Intermediate
• Reasoning Skills/Abilities: Intermediate
• Computer Skills: Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Strong attention to detail and organizational and interpersonal skills.

Pay Range

$20.00 - $23.00 per hour

Our Benefits

We care about your total well-being and will support you with the following, subject to your location and role.

• Health: Medical, dental, and vision insurance, life insurance, employee assistance programs.
• Wealth: 401(k) with company match (immediate vesting upon enrollment).
• Professional Growth: Online training courses, virtual and classroom development experiences, tuition reimbursement program.
• Work-Life Balance: Paid-time off and family leave.

In compliance with applicable state and local pay transparency laws, we provide clear and equitable compensation information for all applicants.

Position anticipated to close July 27, 2026.

Equal Opportunity Statement

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.