Operations Coordinator

Jobtailor; Durham (NC); On-site; USD 75,000 - 110,000; Full time

Job summary

Jobtailor in Durham, NC seeks an operations professional to coordinate recruiting, onboarding, and executive scheduling, while managing cross-functional processes. You will use spreadsheets and data to drive decisions and improve efficiency.

The role requires strong ownership of projects, exceptional attention to detail, and the ability to handle confidential information in a fast-paced environment.

Qualifications

• 3–5+ years of experience in business operations, startup operations, executive operations, or a similarly cross-functional role
• Demonstrated ownership of projects or operational processes
• Ability to manage complex calendars, priorities, and competing deadlines across multiple stakeholders
• Strong organizational and project management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities simultaneously in a fast-paced environment
• Experience working with spreadsheets, productivity tools, and operational systems
• Confidential and sensitive employee information handling
• Strong spreadsheet and analytical skills
• Ability to work with operational data, identify patterns, and turn findings into clear recommendations
• Ability to improve ambiguous or inefficient processes and implement solutions

Responsibilities

• Coordinate recruiting and hiring operations, including interview scheduling, candidate communications, resume review, reference checks, offer logistics, background checks, and employment verification
• Manage end-to-end employee lifecycle operations, including onboarding, first-day orientation, and performance management
• Oversee internal systems, software access provisioning, role changes, hardware inventory, asset tracking, and vendor relationships across HR, recruiting, and IT operations
• Own executive scheduling and calendar coordination, including complex internal and external scheduling, meeting logistics, and travel arrangements
• Conduct operational research and analysis
• Build and maintain reporting
• Use spreadsheets and data to identify trends, answer business questions, support leadership decision-making, and improve organizational processes

Skills

Project Management

Data Analysis

Calendar Coordination

Organizational Skills

Confidential Information Handling

Time Management

Multi-tasking

Tools

Productivity Tools

HR Systems

Operational Systems

Job description

• Coordinate recruiting and hiring operations, including interview scheduling, candidate communications, resume review, reference checks, offer logistics, background checks, and employment verification
• Manage end-to-end employee lifecycle operations, including onboarding, first-day orientation, and performance management
• Oversee internal systems, software access provisioning, role changes, hardware inventory, asset tracking, and vendor relationships across HR, recruiting, and IT operations
• Own executive scheduling and calendar coordination, including complex internal and external scheduling, meeting logistics, and travel arrangements
• Conduct operational research and analysis
• Build and maintain reporting
• Use spreadsheets and data to identify trends, answer business questions, support leadership decision-making, and improve organizational processes

Requirements

• 3–5+ years of experience in business operations, startup operations, executive operations, or a similarly cross-functional role
• Demonstrated ownership of projects or operational processes
• Ability to manage complex calendars, priorities, and competing deadlines across multiple stakeholders
• Strong organizational and project management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities simultaneously in a fast-paced environment
• Experience working with spreadsheets, productivity tools, and operational systems
• Comfort handling confidential and sensitive employee information
• Strong spreadsheet and analytical skills
• Ability to work with operational data, identify patterns, and turn findings into clear recommendations
• Ability to improve ambiguous or inefficient processes and implement solutions

Core Competencies

Demonstrates expertise in managing end-to-end employee lifecycle operations, including onboarding and performance management, while effectively coordinating complex scheduling and operational processes. Proficient in utilizing spreadsheets and data analysis to drive decision-making and improve organizational efficiency.

Highest-signal resume keywords

• Project Management
• Data Analysis
• Calendar Coordination
• Organizational Skills
• Confidential Information Handling

Hard Skills

• Spreadsheet Proficiency
• Operational Process Management
• Performance Management
• Interview Scheduling
• Background Checks
• Data Trend Identification
• Employee Onboarding
• Asset Tracking
• Vendor Relationship Management
• Operational Research

Soft Skills

• Attention to Detail
• Written Communication
• Verbal Communication
• Time Management
• Multi-tasking

Industry Keywords

• Business Operations
• Startup Operations
• Executive Operations
• Employee Lifecycle

Tools & Technologies

• Productivity Tools
• HR Systems
• Operational Systems