Operations Administrator

Jobtailor; Manhattan Beach (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor in Manhattan Beach, CA, is seeking a detailed operations professional to support onboarding, payroll, billing, and records maintenance. You will manage employee and consultant data, handle timecard troubleshooting, and assist with general office duties while partnering with the Director of Operations to ensure timely, accurate processes.

The role emphasizes accuracy, confidentiality, and a growth mindset, with opportunities to eventually own placement workflows and payroll tasks.

Qualifications

• Must have strong organizational skills and high attention to detail.
• Ability to learn new systems and workflows quickly.
• Comfortable managing multiple time-sensitive tasks at once.
• Demonstrates a connect-the-dots mindset to see how tasks fit the bigger picture.
• Clear, professional written and verbal communication.
• Discretion when handling confidential employee and client information.
• Growth mindset and interest in a career in operations (including payroll and billing).
• On-site work in Manhattan Beach, CA.

Responsibilities

• Maintain accurate employee, placement, and operational records across applicable systems.
• Support new hire onboarding, including document collection, data entry, and compliance verification.
• Process client billing accurately and on schedule.
• Respond to routine employee and consultant inquiries.
• Troubleshoot timecard issues, including discrepancies, rejected timecards, and approval routing changes.
• Proactively follow up on outstanding information or approvals.
• Learn and eventually take full ownership of the placement process within the internal system.
• Cross-train in payroll processing, with the goal of independently handling payroll tasks over time.
• Identify workflow gaps or inefficiencies and communicate them proactively.
• Take on increasing ownership of processes as skills and confidence develop.
• Assist with general office responsibilities, including managing supplies, coordinating mail and deliveries, and supporting day-to-day office operations.
• Partner closely with the Director of Operations to ensure accuracy and timeliness across administrative functions.

Skills

Organizational skills

Learn new systems

Multi-tasking

Connect-the-dots mindset

Clear communication

Discretion

Growth mindset

On-site work in Manhattan Beach

Education

Associate's or Bachelor's degree or equivalent

Tools

HRIS

ATS

CRM

Microsoft Office Suite

Excel

Job description

• Maintain accurate employee, placement, and operational records across applicable systems


• Support new hire onboarding, including document collection, data entry, and compliance verification


• Process client billing accurately and on schedule


• Respond to routine employee and consultant inquiries


• Troubleshoot timecard issues, including discrepancies, rejected timecards, and approval routing changes


• Proactively follow up on outstanding information or approvals


• Learn and eventually take full ownership of the placement process within the internal system


• Cross-train in payroll processing, with the goal of independently handling payroll tasks over time


• Identify workflow gaps or inefficiencies and communicate them proactively


• Take on increasing ownership of processes as skills and confidence develop


• Assist with general office responsibilities, including managing supplies, coordinating mail and deliveries, and supporting day-to-day office operations


• Partner closely with the Director of Operations to ensure accuracy and timeliness across administrative functions

Requirements

• Strong organizational skills and high attention to detail


• Ability to learn new systems and workflows quickly


• Comfortable managing multiple time-sensitive tasks at once


• A "connect-the-dots" mindset — able to see how individual tasks fit into the bigger operational picture


• Clear, professional written and verbal communication


• Discretion when handling confidential employee and client information


• A growth mindset and genuine interest in building a career in operations (including payroll and billing)


• Ability to work on-site in Manhattan Beach, CA


• Prior experience in HR, payroll, staffing, or administrative support preferred


• Proficient in Excel and the Microsoft Office Suite preferred


• Familiarity with HRIS, ATS/CRM and Payroll platforms a plus


• Associate's or Bachelor's degree, or equivalent practical experience preferred


• Candidates must be local to the Manhattan Beach area

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing multiple time-sensitive tasks. Proficient in maintaining accurate records and supporting operational processes, including onboarding, payroll, and billing.

Highest-signal resume keywords

• Organizational Skills


• Attention To Detail


• Payroll Processing


• HRIS Familiarity


• Microsoft Office Suite Proficiency

ATS Optimization Keywords

Hard Skills

• Payroll Processing


• Data Entry


• Client Billing


• Timecard Troubleshooting


• Record Maintenance

Soft Skills

• Clear Communication


• Discretion


• Growth Mindset


• Problem-Solving


• Multi-Tasking

Industry Keywords

• HR


• Payroll


• Staffing


• Administrative Support


• Onboarding

Tools & Technologies

• HRIS


• ATS


• CRM


• Microsoft Office Suite


• Excel